Clerical Healthcare Administrative Specialist

At the University of Denver Student Affairs is at the heart of the student journeyempowering every student to thrive academically personally and professionally. Rooted in DUs signature 4D Experience our division is committed to fostering holistic development through four dimensions: deepen intellect develop wellbeing discover character and design careers and lives of purpose.
Our work reaches far beyond the classroom. Through dynamic high-impact programs services and experiences offered at both the Denver Campus and the Kennedy Mountain Campus we foster inclusive communities promote health and wellness cultivate exploration engagement and leadership and develop a deep sense of belonging. We are committed to creating a high-touch environment where students and participants connect meaningfully grow confidently and thrive personally and collectively.

As a division we serve the broader DU and Denver community which includes:

• Current DU Students & Families
• Prospective Students & Families
• Faculty & Staff
• Alumni & Donors
• Local Community
• Companies & Organizations
• National Peers & Media

Together we are shaping a vibrant supportive and dynamic campus culture where every student and participant can discover their potential and make a meaningful impact.

The Student Affairs division includes the following units:

• 4D Experience
• Student Affairs Administration: Fundraising Marketing Communication
• Housing & Residential Education
• Driscoll & Community Commons
• Denver Dining (Sodexo)
• Business Operations & Division Resources
• Student Engagement
• New Student & Family Programs
• Kennedy Mountain Campus
• DU Outdoors
• Wellness & Recreation
• Health & Counseling Center
• Learning Effectiveness Program
• Student Disability Services
• Student Outreach & Support
• Student Rights & Responsibilities
• Veteran & Military Resources
• Office of the Dean of Students
• The University of Denver Health & Counseling Center

Position Summary

The Clerical Healthcare Administrative Specialist provides a high standard of service excellence to both internal and external customers; interacts with patients to resolve patient issues and questions; demonstrates a commitment to the financial success of the HCC; demonstrates a commitment to the HCC as a whole by adherence to policies and procedures.

Demonstrates competence and initiative by performing a variety of functions including the following: registering patients and scheduling patient visits efficiently and accurately; facilitating reception area activities; performing necessary computer tasks; scanning medical records accurately and in a timely manner; recording charges and fees accurately on patients accounts; collecting charges as appropriate and accurately recording the collection thereof maintaining HCC provider (medical and mental health providers) schedules a variety of billing responsibilities (correct coding payment and 3rd party billing revenue capture accounts receivable) insurance advocate for the students member of committees within the HCC Student Affairs and Inclusive Excellence; facilitates appropriate resolution of student issues and/or complaints; performs routine clerical duties as assigned. Coordinates and supports educational outreach programs and serves as liaison with various private public and university agencies.

This position summary is not designed to capture all activities duties or responsibilities required for this position. Responsibilities may change or new ones may be assigned at any time.

Essential Functions

Patient Services

• Interacts with patients visitors and HCC staff in a courteous manner and demonstrates a sincere initiative in meeting patient needs.
• Maintains positive behaviors and attitudes; demonstrates commitment to interpersonal service towards patients visitors and co-workers.
• Schedules patient appointments efficiently and accurately according to practice protocols.
• Prepares updates and maintains patient schedules including confirming rescheduling and canceling patient appointments according to practice protocols.
• Coordinates patient flow and assures immediate priorities are satisfied such as registration schedule changes eligibility changes and students presenting in crisis or medical urgency.
• Instruct patients how to enter their information online through the secure web portal.
• Notifies providers when a patient has canceled or rescheduled an appointment.

Administrative

• Scans and updates patients electronic medical records i.e. scan specialists referred visit notes emergency room notes prescription requests etc. notifies referring provider or nurse for review.
• Answers the telephone promptly and courteously; routes callers; takes complete and accurate messages and relays the information to the appropriate person with accuracy courtesy and speed; provides routine information via phone e-mail and face to face; monitors patient needs in the reception area; maintains neat clean and safe work area. Performs clerical duties such as copying forms mailing brochures requests for records letters and other clerical duties upon request of the DAF and MBD.
• Communication
• Creates implements and oversees communications programs be it internal or external that effectively describe and promote DU HCC.

Medical Records

• Ensures accuracy of CPT and ICD-10 codes
• Maintains patient electronic medical records
• Ensures confidentiality of patient and institutional material in accordance with FERPA and HIPAA regulations

Patient Billing

• Assures the accuracy of CPT and ICD-10 codes on patient visit according to the nature of the service rendered.
• Answers staff questions related to billing and collection. Notifies appropriate parties of any missing information.
• Generates patients bills for services rendered and records all collections.
• Provides information and instruction to patients about charges and billing options.
• Processes payments and the daily financial packet.
• Tracks accounts receivable and aging of accounts and generates reminder notices accordingly. Ones may be assigned at any time.

This position works a minimum of one 10-7 pm shift per week during the academic year.

Knowledge Skills and Abilities

• This position requires sophisticated written and verbal communication skills and involves meetings with students faculty staff administrators and community partners.
• This position also involves writing educational content memos and reports.
• A basic understanding of math is required.
• The ability to be given a budget and stay within it is essential.
• Expertise in quantitative and qualitative data analysis is strongly preferred.
• Able to concentrate on fine details with constant interruption.
• Able to remember multiple tasks/assignments given to self and others for a long period of time.
• Excellent interpersonal skills and oral and written communication skills.
• Ability to function independently. Broad perspective maturity discretion and confidentiality. Ability to work effectively and collaboratively with various coworkers and departments. Positive attitude and ability to adapt to change with equanimity.
• Proficiency in Microsoft Office products.
• Ability to: perform simple motor skills; simple manipulative skills such as writing and picking up a telephone; moderately difficult manipulative skills such as typing; see clearly at both near and far distances; and communicate both verbally in writing.

Required Qualifications

• Associates Degree or 2-5 years customer service in a healthcare environment or related field or 2-5 years customer service related experience.
• Working knowledge of Microsoft Suite Products
• Knowledge of basic office equipment (phone fax copier credit card machine etc.)
• Computer data entry experience
  
  • Typing minimum 40 words/minute
• Working knowledge of medical billing and coding.

Preferred Qualifications

• 2-5 years customer service in a healthcare environment
• Bachelors Degree
• Experience in medical coding and terminology.
• Experience with computerized data collection billing and account tracking systems.
• Experience in Electronic Medical Record software.
• Exceptional interpersonal skills exemplary written and oral communication skills and strong organizational and time management abilities.
• Ability to manage multiple projects at the same time.
• Ability to work effectively with diverse constituents.
• Working knowledge of medical billing and coding.
• Ability to handle sensitive and confidential information.

Working Environment

• Standard office environment unexpected interruptions occur often and stress level is moderate to high noise level is quiet to moderate.

Physical Activities

• Ability to work in front of a computer for extended periods of time.
• Occasionally required to move about the office/campus.

Work Schedule

This position requires employees to work onsite 8:00am-5:00pm with occasional adjusted evening shifts. (Schedules vary by department and position.) Staff may expected to support student Hallmark Tradition and other programs throughout the year. The University of Denver and Student Affairs recognize the utilization of flexible work arrangements where these arrangements are operationally appropriate and supervisor approved.

Application Deadline

For consideration please submit your application materials by 4:00 p.m. (MST) December 5 2025.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number

The salary grade for the position is 8.

Hourly Range

The hourly range for this position is $24.00-$27.80.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits

The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:

1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.