Recruitment Coordinator | AU | WFH

Staff Domain Inc.

Job Location:

National Capital Region - Philippines

Monthly Salary: PHP 60000 - 60000

Experience Required: 3years

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Setup and Location: Work from Home

Work Schedule: 9:00 AM 6:00 PM AEDT 6:00 AM 4:00 PM PHT

Employment Type: Full-time

Ready to do work that actually excites you

Were looking for a highly organized and resourceful Recruitment Coordinator to join our this role youll provide end-to-end support to ensure the smooth delivery of recruitment processes client communication and business operations. Youll manage scheduling documentation candidate coordination and digital systemsmaximizing the productivity of the Founder & Director while serving as the vital link between clients candidates and internal stakeholders. By keeping workflows efficient and communication seamless youll help drive operational excellence and contribute to the teams overall success.

What Youll Do

Recruitment Coordination

Coordinate end-to-end recruitment activities including candidate communication interview scheduling and status tracking.
Maintain and update candidate records in Invenias ensuring data accuracy and smooth pipeline management.
Prepare weekly candidate pipeline summaries for review and reporting.
Assist in job briefing documentation follow-ups and coordination with clients and candidates.

Email Management

Manage the executive inbox using the Buy Back My Time framework: triage messages summarize key actions daily and handle routine correspondence.
Monitor and respond to recruitment-related emails (candidates clients partners) to ensure timely communication.

Calendar & Meeting Coordination

Schedule and confirm meetings with clients and candidates; manage Zoom/Teams links and block focus or travel time.
Prepare briefing notes meeting packs and relevant documentation in advance.

Candidate & Client Inquiry Management

Monitor and respond to inquiries sent to the internal email including candidate registrations and website form submissions.
Ensure all new candidate interactions are logged in Invenias with accurate data and status

Job Advertising & Content Posting

Post and update job advertisements on the company website based on consultant briefing notes.
Coordinate with the recruitment team to ensure job listings remain accurate and up to date.

Call & Meeting Transcription

Receive and process call recordings format summary notes and upload them into Invenias for documentation and follow-up.

Document & File Management

Maintain organized digital folders and file naming conventions across Dropbox Invenias and WordPress.
Ensure templates contracts and client/candidate documents are properly stored and accessible.

Systems Liaison

Liaise with technical partners to ensure recruitment tools and digital systems operate efficiently.
Troubleshoot issues and escalate as required.

Requirements

What You Bring

Were looking for someone who:

Has at least 3 years of experience in administrative or coordination roles ideally within recruitment or professional services.
Possesses excellent written and spoken English with strong attention to detail and follow-through.
Demonstrates familiarity with recruitment processes and an understanding of professional service environments.
Communicates proactively and maintains a high level of confidentiality and discretion.
Is confident using digital tools such as Invenias LinkedIn Recruiter WordPress Gmail/Outlook and Quill.
Is organized dependable and able to manage multiple priorities with accuracy and professionalism.

Benefits

Why Youll Love Working Here

HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
Employee Engagement Activities: Year-End Party Family Day Team Building and more!

Lets Talk

If youre thinking this sounds like me it probably is. Click apply. We cant wait to meet you.

Required Skills:

What You Bring Were looking for someone who: Has at least 3 years of experience in administrative or coordination roles ideally within recruitment or professional services. Possesses excellent written and spoken English with strong attention to detail and follow-through. Demonstrates familiarity with recruitment processes and an understanding of professional service environments. Communicates proactively and maintains a high level of confidentiality and discretion. Is confident using digital tools such as Invenias LinkedIn Recruiter WordPress Gmail/Outlook and Quill. Is organized dependable and able to manage multiple priorities with accuracy and professionalism.

Setup and Location: Work from Home Work Schedule: 9:00 AM 6:00 PM AEDT 6:00 AM 4:00 PM PHTEmployment Type: Full-timeReady to do work that actually excites youWere looking for a highly organized and resourceful Recruitment Coordinator to join our this role youll provide end-to-end support to ensu...