Personal Assistant to Director 25-26

Nalanda Academy Of Science And Technical Education

Job Location:

Vijayawada - India

Monthly Salary: INR 30 - 40

Experience Required: 1-3years

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

Job description:

Job Title: Personal Assistant (PA) to Director

Location: Vijayawada

Nalanda Educational Institutions Vijayawada Andhra Pradesh.

Role Overview:

The Personal Assistant to the Director will act as the primary point of contact and support for all administrative operational and digital coordination activities. The role demands strong technical proficiency professional communication multitasking ability and discretion in handling confidential information. The PA will also be responsible for managing digital workflows maintaining performance dashboards and supporting data-driven decision-making for the Directors Office.

Key Responsibilities:

1. Administrative & Executive Support

Manage the Directors calendar schedule meetings and coordinate appointments efficiently.
Draft proofread and format professional communications reports circulars and presentations.
Maintain organized digital and physical filing systems for correspondence MoMs and institutional records.
Handle confidential and sensitive information with utmost integrity and professionalism.
Coordinate with Principals HODs and Administrative Teams across all campuses for seamless information flow.

2. Technical & Digital Coordination

Prepare edit and maintain institutional documents using Microsoft 365 suite (Word Excel PowerPoint Outlook SharePoint Teams).
Design and manage automated workflows using Power Automate / Google Workspace tools for task tracking and approvals.
Maintain dashboards for academic HR admin admissions and marketing performance using Google Sheets Power BI or Excel pivot analytics.
Support website content updates digital form management and ERP data verification using MCB Toodles MCUBE or similar platforms.
Assist in compiling digital reports for Management Review Meetings and Board Presentations.

3. Communication & Coordination

Serve as liaison between the Directors Office and internal departments for project progress tracking.
Draft formal emails institutional letters and minutes of meetings with professional accuracy.
Follow up on pending tasks deadlines and reporting deliverables across departments.
Support official visits events and audits by preparing background notes and summaries.

4. Data & Documentation Management

Compile data from academic HR and financial departments for MIS and decision reports.
Manage digital archives of circulars memos correspondence and official documentation.
Track institutional KPIs and prepare summary dashboards for weekly and monthly review.

Technical Skill Requirements:

Category

Required Skills

Office Tools

MS Word (Advanced formatting) MS Excel (Pivot Tables VLOOKUP Conditional Formatting) PowerPoint (Institutional Presentations) Outlook (Scheduling & Follow-ups)

Automation & Data Tools

Power Automate Google Forms SharePoint Power BI (Basic dashboards)

ERP & Platforms

MCB Toodles MCUBE or equivalent

Design Support

Basic Canva or PowerPoint visual design skills for presentations/posters

Documentation

PDF management Digital file organization Cloud-based document handling

Communication

Professional drafting formatting and digital reporting in English

Qualifications:

Bachelors degree in Computer Science Business Administration or equivalent (Masters preferred).
Minimum 35 years of experience in a similar executive assistant or digital coordination role.
Strong digital literacy communication and time management skills.

Soft Skills:

High level of confidentiality and organizational discipline.
Strong problem-solving and analytical thinking.
Proactive tech-savvy and capable of handling multiple priorities under pressure.
Excellent interpersonal and written communication skills.

Reporting To:

Director Nalanda Educational Institutions

Work Mode:

On-site Full-time

Salary: Based on candidates experience and skills.

Note: Female candidates will be given first priority.

Required Skills:

Bachelors degree in Education or a related field. Teaching certification. Proven experience as a Primary Social science Teacher (1 - 3) years Excellent Communication Skills. Strong passion for education and fostering a love for Social Science in young learners Should have good knowledge of subject with good experience. Students handling skills in the classroom.

Required Education:

Post Graduation

Job description:Job Title: Personal Assistant (PA) to DirectorLocation: VijayawadaNalanda Educational Institutions Vijayawada Andhra Pradesh.Role Overview:The Personal Assistant to the Director will act as the primary point of contact and support for all administrative operational and digital coordi...