Personal Secretary I (Medicine)

Application Deadline : 23 November 2025
Date of Issue : 10 November 2025

Vacancy Notification Circular No. HKEC251121

Position : Personal Secretary I
Department / Hospital / Cluster : Department of Medicine / Pamela Youde Nethersole Eastern Hospital / Hong Kong East Cluster
Pay : HK$39485 to HK$50373 (HGPS point 16 to 21) per month including Monthly Allowance
Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

Provide secretarial and general support to senior staff and/or a department/section. The typical duties include:
1. To supervise junior executive assistants in the Department.
2. To handle confidential information draft correspondences and prepare routine returns.
3. To coordinate or perform as secretary for meetings/programmes/training activities.
4. To perform office administration word processing typing data processing and to maintain good filing & record system.
5. To prepare meeting materials / folders and handle ad-hoc assignments.
6. To schedule appointments / meetings for senior clinical staff.
7. To consolidate data / information collection for production of reports and presentations.
8. To handle intra and interdepartmental communication.
9. To assist senior clinical staff in compiling management report (e.g. Key Performance Indicators Report)
10. To take up duties in the Department (eg. leave arrangement professional examinations recruitment or orientation logistics etc) and other ad hoc duties.
11. To perform any other duties as assigned by supervisors.

Entry Requirements:

1. (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) or equivalent.
OR
(b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
- Level 2 in English Language; and
- Level 2 in New Senior Secondary subjects/ Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects; or equivalent.
2. Typing speed (50 wpm) with advanced skills in word-processing
3. Knowledge of common office automation (eg E-mail Internet/Intranet) PC applications (eg Excel PowerPoint) and other secretarial skills (eg audio typing and shorthand) as specified by user department.
4. 3 years of secretarial experience.
5. Good command of both spoken and written English and Chinese.

Preferred Attributes:

1. Working experience in clinical department.
2. Excellent telephone manner and interpersonal/communication skills.
3. Self-motivated responsible and committed.
4. Ability and initiative to prioritize tasks.
5. Ability to organize maintain and retrieve information efficiently.
6. Ability to communicate effectively with senior staff and external parties.

Remarks:
1. Please refer to for Notes to Applicants.
2. Serving staff who do not meet the academic requirements but with 3 years secretarial experience within HAHO or HA hospitals/institutions may also be considered.

Please submit on-line application on or before 23 November 2025. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.
For enquiries please telephone.