Training Coordinator

Administration support

• Provide administrative and logistical support to the Graduate School to ensure the functionality and coordination of the Schools activities
• Prepare edit and distribute correspondence reports agendas and other documents as needed
• Schedule and coordinate meetings appointments and events for graduate program staff and faculty including room bookings and virtual meeting setups
• Maintain accurate and organized records including student files program documentation and faculty records in compliance with the CUE regulations university polices and confidentiality standards
• Participate in the implementation of the Graduate School work plans
• Provide timely comprehensive and conclusive customer responses through emails and phone calls
• Collaborate with the Finance Department to support monitoring of department finances (income/debtors analysis) and ensure appropriate reconciliation with the ERP
• Establish and maintain a database of the trainers trainees and collaborating partners including contacts
• Create and maintain both electronic and hard-copy filing systems for student records including assignments and examinations

 Student and Program Support

• Assist with graduate student onboarding including processing applications enrollment forms and other admissions-related documents
• Respond to inquiries from prospective and current graduate students regarding program requirements deadlines and procedures
• Coordinate logistics for graduate student events such as orientations workshops thesis/dissertation defenses and graduation ceremonies
• Track student progress including degree milestones and assist with maintaining records for degree audits.

Contract administration Part-time lecturers

• Ensure timely contract requests (RRFs) for part-time lectures temporary staff and interns are processed in the ERP according to approved course loading and other requirements.
• Follow up with the part-time lecturer to sign and submit contracts and required documents
• Submit signed contracts along with relevant documentation to HR for payroll processing
• Ensure timely requests for contracts (RRFs) for temporary staff and interns are raised and contracts issued as required

Financial and procurement Tasks

• Process expenses reimbursements purchase orders and invoices in accordance with the University Finance Policy Manual
• Assist in preparing and monitoring program budgets including tracking expenditures and generating financial reports
• Coordinate travel arrangements and reimbursements for faculty and visiting scholars

Event and project coordination

• Plan and execute graduate school events e.g open houses seminars and conferences including logistics catering and promotional material
• Support special projects such as accreditation reviews program evaluations or curriculum updates as assigned

Compliance and Policy Adherence

• Ensure compliance with university policies CUE regulations and accreditation standards in all administrative processes
• Handle sensitive and confidential information with integrity and in accordance with the Data Protection Act and other relevant regulations

Qualifications :

• Bachelors degree in business administration social sciences health or related health science fields.

Experience

• At least three years experience of administrative or office support preferably in a higher education or academic environment
• Experience working with students faculty or academic programs
• Proficiency in Microsoft Office and adequate knowledge of databases and Learning Management Systems (LMS)
• The ability to multitask and excellent organizational skills

Skills and Abilities

• Strong organisational and time-management skills with the ability to prioritize multiple tasks and meet deadlines
• Excellent written and Verbal communication skills with a professional and courteous demeanor
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with database systems or student information systems
• Ability to work independently and collaboratively in a team-oriented environment
• High level of attention to detail and accuracy in handling records and data
• Knowledge of or willingness to learn university policies academic processes and CUE regulations.

Additional Information :

Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Kindly note that this position will remain open until filled and the selection process will be on a rolling basis.

All Amref International University open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly note that official emails from AmIU will arrive from an @ or @ address.

Amref International University is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref International University is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Full-time