Project Coordinator

Nairobi - Kenya

Monthly Salary: Not Disclosed

Experience Required: 4-5years

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Project Coordinator

Department: Projects Department

Reports to: Project Manager

Direct Reports: 0

Location: Nairobi Kenya

Job Overview

We are seeking a highly organized accountable and proactive Project Coordinator to support the delivery of our internal products and client-facing projects. This role goes beyond basic coordination. The successful candidate must demonstrate strong requirements analysis structured execution stakeholder management and the ability to drive work across internal and external teams without constant supervision.

This position supports both project and product execution ensuring that requirements are well-defined implementation is followed through end-to-end and communication remains clear across all parties. The ideal candidate must be comfortable interacting with clients resolving issues independently and ensuring that projects move with discipline and predictability.

Key Responsibilities:

Coordinate day-to-day project activities and ensure delivery against the approved plan timelines and scope.
Support project leads in planning scheduling and tracking project milestones.
Monitor progress across teams and follow up consistently to close gaps and clear blockers.
Maintain updated project dashboards reports and documentation.
Work with clients product owners and internal teams to gather clarify and document business and functional requirements.
Ensure requirements are translated accurately to development and QA teams.
Maintain clear change logs and version control for requirements.
Act as a central communication point between clients developers QA operations and management.
Issue weekly project updates meeting notes and action trackers.
Escalate risks early and ensure decisions are documented and communicated.
Support sprint planning daily check-ins and review sessions.
Track tasks in Jira and ensure developers and QA update their work items.
Ensure testing is aligned to requirements and that issues are retested and closed properly.
Verify deliverables against requirements before client handover.
Coordinate UAT with clients and ensure feedback is logged and addressed.
Support deployment planning go-live coordination and post-implementation reviews.
Identify recurring delays gaps or inefficiencies and propose practical improvements.
Strengthen team discipline around documentation communication and accountability.

Key Performance Indicators

Milestones and tasks delivered within agreed timelines
Timely updates and responses to internal teams and clients.
Accurate and up-to-date documentation for all assigned projects.
Adherence to documentation standards and templates.
Weekly status reports issued consistently and on time.
Proper and consistent updating of Jira and project trackers
Effective coordination between Product Dev QA and Operations to unblock progress.

Requirements

Qualifications

Bachelors degree in IT Business Project Management Computer Science or a related field.
34 years of hands-on experience in project coordination product coordination or software delivery environments.
Familiarity with project management software (e.g. Jira) and proficiency in MS Office (Excel PowerPoint Word).
Working knowledge of Agile practices sprint planning and backlog management.
Strong analytical and problem-solving skills with the ability to foresee risks and propose solutions early.
High proficiency in Jira Confluence or similar project management tools.
Excellent communication skills for internal and client-facing engagements.
Demonstrated ability to manage multiple projects at once with strong attention to detail.
Experience working with cross-functional teams (Product Dev QA Operations).
Strong sense of ownership follow-through and accountability.

Soft Skills

Takes initiative and moves work forward without reminders.
Strong time management and organizational abilities
High attention to detail and commitment to quality
Effective communicator with an ability to facilitate collaboration across teams
Adaptability in a fast-paced evolving environment
Problem-solving and critical thinking skills
Ability to work independently and take initiative where necessary

Job Title: Project CoordinatorDepartment: Projects DepartmentReports to: Project ManagerDirect Reports: 0Location: Nairobi KenyaJob OverviewWe are seeking a highly organized accountable and proactive Project Coordinator to support the delivery of our internal products and client-facing projects. Thi...