DML652025 Grade VI (Finance) Grád VI

• CVs will not be accepted
• Only Rezoomo digital apllication accepted

Informal Enquiries

We welcome enquiries about the role.

Name: Angela Mayne Finance Hub Manager Grade GVII HSE Dublin Midlands

Email:

Mobile:

Location of Post

There are currently two permanent whole-time vacancies available in HSE Dublin Midlands.

The locations for these posts are:

The Lilac Unit Cherry Orchard Hospital Ballyfermot Dublin 10 D10 Y821

Oak House Millennium Park Naas Co. Kildare W91 KDC2

A panel may be formed as a result of this campaign for Grade VI posts from which current and future permanent and specified purpose vacancies of full or part-time duration may be filled within Dublin & Midlands Health Region.

Purpose of the Post

Principal Duties & Responsibilities

The position of Grade VI encompasses both managerial and administrative responsibilities which include the following:

Reporting Purchase to Pay (P2P)

Liaise with service and finance colleagues in relation to VIM Workflow reporting with an emphasis on reducing aged invoices.

Observe analysis on Prompt Payment Interest (PPI) and work to reduce proactively to avoid unnecessary charges.

Monitor IFMS purchase groups and liaise with service and finance colleagues in relation to updates and improvements.

Problem solve any system issues encountered by finance and service colleagues and partake in communities of interest as appropriate

To provide administrative and data management support of Organisational Management Structure for all disciplines.

Provide / deliver a suite of reports to Line Managers and Executive Management team e.g.: absence reporting annual leave balance reporting

The post holder will be responsible for the provision of advice and guidance on HR issues and delivery of a range of ongoing HR processes on behalf of the Human Resource function in order to support the services within the region in the achievement of its business objectives.

Monthly Finance Processes

Ensure deadlines for processing invoices in the Vendor Invoice Management (VIM) system are adhered to and within vendor payment terms.

Ensure Purchase to Pay hub activities are organised to meet the above deadlines.

Ensure optimum staffing levels required for transaction processing and covering leave.

Play a lead role in engaging on behalf of Finance with Service colleagues on all matters of streamlining of payments processes and payment performance.

Human Resources / Supervision of Staff

There are 28 WTE working across the Purchase to Pay Hub sites.

Supervise and enable these team members to carry out their responsibilities via the Grade IV staff.

Ensure best practices such as the HSE Performance achievement process and use of the HSE NiSRP system are maintained.

Conduct regular staff meetings to keep staff informed and to hear views.

Maintain own knowledge of relevant regulations and legislation e.g. Health & Safety legislation HSE Managing Attendance policy and Employment legislation.

Support development of Job Descriptions.

Promote smooth operations and working relationships with all groups.

Support compliance with Health and Safety legislation.

• Manage the performance of staff dealing with underperformance in a timely and constructive manner.
• Ensure an even distribution of workload amongst the team taking into account absence due to annual leave etc.
• Create and promote a positive working environment among staff members which contributes to maintaining and enhancing effective working relationships.
• Solve problems and ensure decisions are in line with local and national agreements.
• Identify and agree training and development needs of team and design plan to meet needs.

Engage in the HSE performance achievement process in conjunction with your Line Manager and staff as appropriate.

Change Management

Promote and participate in the rollout of any system updates for Purchase to Pay on the new IFMS SAP system.

Encourage and support staff through any process changes.

Identify staff which require training in the services.