Finance Administrator

European Endowment For Democracy

Job Location:

Brussels - Belgium

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

Description

Location: Brussels Belgium

Starting: January 2026

Contract type: Two-year fixed-term renewable

Salary: Approx. 5800 gross/month benefits

Deadline: 26 November 2025 at midnight Brussels time

Rigour meets purpose.

At the European Endowment for Democracy (EED) we support independent voices working for democratic change from investigative journalists to civic movements and human rights defenders. Behind every grant we make is a process of precision care and accountability. Thats where you come in.

Were looking for a Deputy Finance Officer to join our Brussels-based team. This role focuses on the operational and financial management of EEDs internal costs from procurement and budget monitoring to audit preparation and internal controls. Youll work closely with colleagues across finance operations and programme teams to keep things running smoothly transparently and on time.

If you thrive on detail enjoy making systems work better and want your skills to support meaningful work in some of the worlds most complex environments wed love to hear from you.

What Youll Do

Youll report to the Head of Finance and work under the guidance of senior members of the team. Your key responsibilities will include:

Ensure Cost allocation of all expenses to the correct analytical codes. Liaise with budget holders and Resource Efficiency Manager

Ensure cost allocation is in line with the donor contract budget and terms and conditions

Budget line reporting to managers eg Communications Programmes etc

Employee costs reconciliation with balance sheet accounts

Admin fee / overheads recording and reporting

Support the preparation of financial and budgetary reports as required including for the EC and other donors

Provide quarterly analysis of EEDs financial performance

Provide comprehensive analysis of EEDs financial performance for end-of-year presentation for the Board and Executive Committee

Provide financial administration including contributing to effective operational and financial procedures; carrying out compliance checks including audit preparation

Support and monitors MoUs

Continue to improve processes and procedures

Onboard and supervise junior members of the team

Perform other relevant tasks as and when requested by the Head of Finance and the Chief Operations Officer

Maintain confidentiality.

What You Bring

You have:

A university degree in Accountancy Finance Business Administration or a related field

At least 5 years of full-time professional experience in financial management audit or grant oversight

Solid working knowledge of Microsoft Excel and other standard financial tools

Familiarity with European Commission Financial Regulations or similar donor compliance systems

Full professional fluency in English

You are:

Detail-oriented and reliable with a proactive mindset

Able to keep confidentiality exercise discretion and work professionally with diverse internal and external stakeholders

Highly organised comfortable juggling multiple deadlines and documentation streams

Calm respectful and collaborative in your working style

Motivated by working in a purpose-driven multicultural environment

Bonus points for:

Experience working with civil society organisations or democracy-support donors

Prior work experience in international non-profits or grant-making environments

Working knowledge of French and/or Dutch

Why Join Us

Purposeful work: Put your financial expertise to work supporting democratic actors across the globe.

People-first culture: At EED we recognise that our most important asset is our people. We value the diversity of skills perspectives and backgrounds our team brings.

Supportive workplace: We work to create a positive flexible and respectful working environment.

Benefits that matter: Our package includes complementary health insurance (CIGNA) meal vouchers public transport or bike allowance 13th salary holiday pay paid leave parental leave options training opportunities and weekly teleworking.

How to Apply

Please apply online via our recruitment portal. Your application must include:

A short motivation letter

Your CV in Europass format

Contact details for three professional references

Interviews will be held in Brussels or online. Shortlisted candidates may be asked to complete a written test.

Please note: We do not accept phone calls emails or letters regarding the status of applications. All personal data is handled in accordance with EU legislation. Pre-employment screening and criminal records checks are part of the recruitment process.

Required Experience:

Unclear Seniority

DescriptionLocation: Brussels BelgiumStarting: January 2026Contract type: Two-year fixed-term renewableSalary: Approx. 5800 gross/month benefitsDeadline: 26 November 2025 at midnight Brussels timeRigour meets purpose.At the European Endowment for Democracy (EED) we support independent voices workin...