Conference Services Coordinator

Conference Services Coordinator

Play an integral part in all group functions at the largest events space in Whistler! Our Conference Services Coordinator works closely with clients and hotel departments to make sure all events go above and beyond our guests expectations.

Salary Range: $56000 - $58200 per annum dependent on experience and education

Job Duties Include:

• Work closely with Conference Services Managers to ensure that a comprehensive knowledge of client files exists in order to respond to client needs in the absence of the manager.
• Provide key departments with information on upcoming events on a daily basis.
• Conduct site inspections: rooms conference space and F&B outlets as requested.
• Liase closely with Front Office Reservations and Housekeeping in order to ensure that pertinent guest arrival details are communicated.
• Overseeing clients while in-house ensuring their events go as they expect and anticipating their needs.
• Organize all in-house hotel functions.
• Responsible for preparing and distributing the Function Sheets on a daily basis. This includes the prompt distribution of last minute changes to affected departments.
• Administrative duties such as prepare vouchers for F&B outlets printing daily signage prepare weekly minutes prepare VIP Amenity Forms and cards
• Timely execution of correspondence: confirmation letters intro letters resumes thank you letters proposals catering contracts event orders and billing

Qualifications :

• Proven ability to plan and organize events effectively with an acute sense on detail.
• Hospitality diploma or degree an asset.
• Working knowledge of Opera Cloud MS Office Social Tables
• Previous Conference Service Coordinator or Food & Beverage experience is an asset

Job Perks & Benefits:

• Subsidized staff accommodation provided
• Complimentary meal in our staff cafeteria per shift
• Access to our Employee Travel Program with discounts on room rates and food & beverage at Fairmont & Accor properties worldwide
• Hotel leisure benefits including Golf/Ski passes

Additional Information :

Visa Requirements: To progress with your application you must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

APPLY TODAY: Whether youre just launching your career or looking for a new adventure we invite you to visit  to learn more about Fairmont Chateau Whistler and the extraordinary opportunities that exist within our resort!

We encourage you to let us know if you require any accommodations through the application or recruitment process and we will work with you to meet your needs. Persons who anticipate needing accommodations for any part of the application or interview process may contact in confidence: 

#CWMRLeadership

Remote Work :

No

Employment Type :

Full-time