Office Experience Coordinator

Ottawa - Canada

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Company

Versaterm is a global public safety solutions company helping agencies transform how they serve their communities. Since 1977 weve been building an ecosystem of intuitive tools designed for public safety agencies forensic labs court systems schools and other institutions. Through purposeful integrations and a selective growth strategy we focus on improving workflows to help our customers achieve more efficient operations better service and more just outcomes.

Our teams are driven by innovation expertise and an unwavering commitment to customer success. As we continue to grow and expand our ecosystem youll have the opportunity to contribute to solutions that enhance community safety and transform the future of public safety technology. If youre passionate about making a meaningful difference wed love to hear from you.

The Role

The Office Experience Coordinator provides front-of-office and administrative support to helpmaintaina welcoming organized and efficient workplace. As a key point of contact for visitors and colleagues this role supports day-to-day office operations andassistsinternal teams withlogistics events and employee experience initiatives. Working closely withother office experience team members and internal stakeholders theCoordinatorhelps ensure a positive and well-run office job posting is being used to fill an existing vacancy.

What You Do

Greet andassistvisitors answer and route phone calls and correspondence and provide general information to employees and guests while supporting security and access requirements.
Assistwithmaintaininga clean organized and well-stocked office environment including meeting rooms kitchens communal areas supply spaces and office equipment; help track supplies place orders and coordinate maintenance or vendor requests.
Support scheduling meetings and eventlogistics including room setup catering arrangements materials preparation and company-wide celebrations or employee engagement activities.
Assistwith onboarding and offboarding including desk setup badge coordination and welcome preparations while helping foster a positive office culture.
Help ensure workplace safety health and compliance by following procedures andassistingwith emergency preparedness tasks.
Collaborate with internal departments (HR IT Facilities) to support smooth office operations communicate updates or initiatives to staff and gather feedback on the office environment.
Perform administrative tasks such as data entry document preparation filing and tracking office-related requests to support teamobjectives.

What You Bring

A minimum of 1year of related experienceinin an office administrative reception or customer service role
Strong organizational skills attention to detail and willingness to learn new processes.
Friendly professional communication skills with acustomerservice-oriented mindset.
Proficiencywith office software (e.g. Microsoft Office) and standard office equipment.
A collaborative flexible approach and comfort working in a fast-paced office environment.

This position requires a security clearance from the Government of Canada. Candidates must be legally authorized to work in Canada and must successfully obtain andmaintaina Reliability security clearance. Please note that specific customer contracts may imposeadditionalsecurity verification requirements. Obtaining andmaintainingall required security clearances is a condition of employment. For more information on the Government of Canadas security screening process please visitPublic Services and Procurement Canada.

Versaterm is committed to fair and equitable compensation that is competitive consistent and aligned with the value each role contributes to our organization. The starting salary for this position will be dependent upon many factors such as the successful candidates skills experience education training as well as internal equity market data and business addition to base salary and our comprehensive benefits offering some roles may also be eligible for variable compensation such as incentive plans or discretionary performance bonuses.

Versaterm does not use AI in the recruitment process. All stages of recruitment decisions are lead by people including our qualified acquisition team and our experienced hiring managers.

Versaterm is an equal opportunity employer and is committed to equity diversity inclusion and a barrier-free workplace. Accommodations are available upon request throughout all stages of the recruitment process and apply to the terms and conditions of employment. For more information please contact.

Required Experience:

The CompanyVersaterm is a global public safety solutions company helping agencies transform how they serve their communities. Since 1977 weve been building an ecosystem of intuitive tools designed for public safety agencies forensic labs court systems schools and other institutions. Through purposef...