Lateral Associate Recruiting Assistant
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
11-11-2025
Vacancies:
1 Vacancy
Job Summary
Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.
Lateral Associate Recruiting Assistant
Title: Lateral Associate Recruiting Assistant
Department: Recruiting
Reports To: Recruiting Manager
Location: Dallas or Houston Texas (Hybrid Eligible for one remote workday per week)
FLSA: Non-Exempt
POSITION SUMMARY:
The Lateral Associate Recruiting Assistant supports Jackson Walkers attorney recruiting initiatives with a focus on lateral associate hiring and integration. This position assists with scheduling interview coordination onboarding logistics and candidate communications for lateral attorney hires. The Assistant collaborates with recruiting professionals attorneys and business staff to ensure a seamless hiring process and positive candidate experience.
This role also provides administrative support for pipeline programs and firmwide recruiting projects contributing to the departments overall efficiency and success.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Lateral Recruiting & Integration
- Track and maintain candidate information interview schedules feedback and reports in the applicant tracking system.
- Coordinate logistics for virtual and in-person interviews using platforms such as Zoom Microsoft Teams and Flo Recruit.
- Assist with onboarding and integration of new associates including integration surveys and follow-up activities.
- Prepare and maintain candidate profiles process invoices and handle reimbursements related to recruiting activities.
- Support recruiting leadership in preparing confidential reports and statistical data related to hiring trends and outcomes.
Pipeline Programs
- Assist the Recruiting Manager in coordinating firmwide pipeline initiatives and outreach.
- Help plan and execute events associated with pre-law pipeline recruiting efforts and shadow day programs.
General
- Assist with social media and recruiting content for firm channels including posts and promotional materials.
- Submit expense reimbursements and assist in budget tracking and vendor management.
- Order and manage promotional items and recruiting materials inventory.
- Coordinate conference room scheduling and event logistics with JWVideo and Catering teams.
- Support recruiting team events team-building initiatives and department meetings.
- Develop and maintain relationships with attorneys firm leadership and administrative staff.
- Participate in NALP and local recruiting organizations (e.g. RADS HALRA).
- Provide general administrative support to the recruiting team and assist with special projects as assigned.
- Travel to other JW offices as needed.
QUALIFICATIONS:
- Bachelors degree or equivalent work experience required.
- Minimum of 1 year of administrative or recruiting experience preferred ideally in a law firm or professional services environment.
- Experience with applicant tracking systems (viDesktop preferred).
- Proficiency in Microsoft Office 365 Word Excel and PowerPoint.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills with attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Flexibility to work occasional evenings and weekends during peak recruiting seasons.
WORK CONDITIONS:
This position operates in a typical professional office environment with standard equipment. The role requires
professionalism discretion and the ability to manage multiple priorities while maintaining attention to detail. The position may require occasional overtime during peak recruiting seasons or major firm events.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions responsibilities or requirements.
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for
employment without regard to race color religion sex national origin age veteran status sexual orientation gender identity pregnancy genetic information or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.
If you require a reasonable accommodation to complete the application or interview process please contact us at
Required Experience:
IC
Key Skills
- Time Management
- Sourcing
- Talent Acquisition
- Taleo
- ATS
- HR Sourcing
- Interviewing
- Management Experience
- Team Management
- Human Resources
- negotiation
- Recruiting
About Company
Jackson Walker continues to advance the world of business, with more than 500 attorneys serving clients around the world from our six Texas-based offices.
