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Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

Susan Hirt Hagen CORE is seeking an Administrative Assistant (support level) with excellent interpersonal organizational and technology skills. The Administrative Assistant supports the general administrative functions of Susan Hirt Hagen CORE; including greeting/referring/assisting visitors preparing documents and reports compiling records scheduling meetings organizing and maintaining information coordinating calendars reconciling budgetary expenditures and providing general office support.

RESPONSIBILITIES

• Plan organize support and coordinate the daily office activities and administrative processes for Susan Hirt Hagen CORE;

• Assist with meeting preparation and agenda creation taking minutes during meetings assigning action steps for team members;

• Assist with scheduling meetings and using shared calendars;

• Submit catering requests for Susan Hirt Hagen CORE related events/meetings;

• Initiate appropriate requests to reconcile SAP concur expenses and required office purchases

• Manage Federal House facility requests through 25Live and CCURE;

• Organize shared reports documents and records in Microsoft OneDrive;

• Manage student volunteer database including overseeing the clearance process;

• Maintain Federal House building standards including kitchen upkeep maintenance requests and overall building appearance;

• When required arrange travel plans for faculty and staff work trips

PREFERRED QUALIFICATIONS

• Strong organizational skills with the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Ability to work independently and collaboratively with diverse groups of stakeholders.

• Professional demeanor and commitment to high-quality customer service.

• Prior administrative experience in higher education healthcare or a complex organizational environment preferred.

• Proficiency with Microsoft Office Suite; experience with Teams/Zoom and calendar management systems strongly preferred.

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

ADDITIONAL INFORMATION

Please submit a cover letter and resume at the time of application completion.

The Susan Hirt Hagen Center for Community Outreach Research and Evaluation (CORE) was established in 1998 at Penn State Behrend through the generosity of Susan H. Hagen. CORE is dedicated to promoting positive youth development in ErieCounty Pennsylvania. CORE makes a concerted effort to create a culture of hope for youth in Erie County. To achieve this we help facilitate positive relationships between youth peers and adults by partnering with schools and education sites each academic year.

Penn State Behrend is an undergraduate and graduate college of The Pennsylvania State University. Situated on a beautiful wooded 854-acre hillside campus recognized as a U.S. arboretum we have four academic schools (Business; Engineering; Humanities and Social Sciences; and Science); student residential living; a range of research programs and outreach centers; and a highly successful business and technology park. With 5000 students in resident instruction and online in college programs offered through Penn State World Campus we uniquely blend the atmosphere and focus on teaching of a small college with access to the academic research and professional development resources of a Big 10 R1 University. Our college is an open laboratory of learning and discovery where students gain real-life experience engaging with business industry and community partners. We seek faculty members who share our commitment to both teaching and scholarship to the holistic development of students and to principles of respect diversity and inclusiveness.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

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