Legal Assistant I
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Job Location:
Norfolk, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
The Legal Assistant I provides comprehensive administrative and executive support to University Counsel and Associate Counsels ensuring the efficient operation of the legal office. The position coordinates schedules correspondence and document management; supports legal and administrative processes; and ensures compliance with university and state procedures related to procurement budgeting and recordkeeping.
Responsibilities
- Provide executive-level administrative support to University Counsel and administrative support to two Associate University Counsel
- Be punctual and available to open and close the office during business hours
- Manage attorney calendars schedule meetings using Outlook Teams Zoom and other electronic methods and set up meeting venues as necessary
- Greet and interact with University Counsel Office visitors
- Screen and prioritize calls
- Open sort prioritize and distribute incoming correspondence including faxes and emails
- Draft format and proofread letters and memos
- Make travel and conference arrangements
- Manage and maintain office files
- Prepare agendas and supporting materials for board or leadership meetings
- Take meeting notes/minutes and follow up on action items
- Utilize theODUprocurement system to order equipment and supplies process vendor payments including payments for outside legal services in accordance with the State
- Procurement Act and University purchasing procedures
- Maintain University Counsel budgets including preparation of base budget requests maintenance of ledgers and budget reconciliation through Banner
- Provide administrative support for legal case management
- Track subpoenas and collect responsive documents
- Track regulatory deadlines court dates filing deadlines and response timelines
- Prepare exhibits evidence binders and hearing/trial support materials
Qualifications
- Demonstrated proficiency in the full suite of Windows and Microsoft Office applications and ability to schedule meetings via Teams or Zoom
- Experience handling confidential and privileged information
- Demonstrated ability to maintain a professional image suitable for an executive-level office
- Exceptional written and verbal communication skills with the ability to draft proofread and format legal documents contracts and correspondence with minimal oversight
- Strong multitasking ability; proficient in managing competing priorities with tight deadlines
- Possess a valid drivers license and will be subject to a criminal background check
PREFERRED
- A minimum of two to five (5) years working in a legal office environment
- Business school or higher education degree
- At least two years of administrative assistant experience supporting a senior-level partner/executive
Location : Location
Key Skills
- Administrative Law
- Intellectual Property
- Employment Law
- Advocacy
- Legal Research
- Contract Law
- Criminal Cases
- Legal procedures
- Law
- Legal Operations
- Private Practice
- Civil Litigation
- Federal Courts
- Labor Law
- Arbitration Law
About Company
Eastern Virginia Medical School (EVMS) offers medical degrees, residencies, and specialty programs in areas such as art therapy and clinical embryology. The community-oriented school does not have a teaching hospital but rather partners with about 10 regional hospitals and clinics. It ... View more
