Executive Admin
Share
Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
09-11-2025
Vacancies:
1 Vacancy
Job Summary
Do you want your voice heard and your actions to count
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.
With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.
Join MUFG where being inspired is expected and making a meaningful impact is rewarded.
The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.Job Summary:
Perform complex administrative duties involving the Executives day-to-day activities including arranging their travel schedule completing expense reports coordinating calendars screening phone calls answering complex inquiries and receiving incoming visitors. Provide support to Executives direct reports (onsite & offsite) and other lines of business in the organization.
Major Responsibilities:
Screen telephone calls and determine which can be handled by other areas of the bank.
Answer complex inquiries which require a thorough knowledge of the divisions or groups policies and procedures.
Access highly confidential materials in the form of memos correspondence and letters from drafts.
Compose meeting agendas minutes and correspondence.
Detailed oriented manages time well and able to manage multiple priorities.
Review drafts and finished documents for correct grammatical usage.
Assist in preparing PowerPoint presentations.
Collect data and conduct research for the maintenance and compilation of financial spreadsheets.
Maintain Executives calendar schedule travel coordinate and arrange large and/or recurring meetings luncheons conferences and seminars.
Prepare materials as necessary for such meetings.
Receive and greet incoming visitors in a professional manner. Direct them to the proper individual and assist them with their needs.
Respond verbally or in written form to internal and external inquiries which may involve communicating with high-level management.
Perform administrative duties such as ordering office supplies coordinating travel arrangements preparing monthly expense reports etc. on a department-wide basis.
Perform personnel activities to include coordination of interviewing/screening employee orientation and maintenance of employee profiles.
Support/coordinate associate engagement or volunteer activities.
The Ideal candidate will have:
5 years of experience supporting senior leadership at the executive level.
Excellent organizational and interpersonal skills as well as problem-solving negotiation and follow-up skills.
Ability to organize and coordinate multiple projects and has excellent verbal and written communication skills.
Strong Microsoft Word Excel and PowerPoint skills
Experience with Workday and Concur is preferred.
The typical base pay range for this role is between $35 per hour - $54 per hour depending on job-related knowledge skills experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits retirement plans educational assistance and training programs income replacement for qualified employees with disabilities paid maternity and parental bonding leave and paid vacation sick days and holidays. For more information on our Total Rewards package please click the link below.
We will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance (ii) the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (iii) the Los Angeles County Fair Chance Ordinance and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment if any.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race color national origin religion gender expression gender identity sex age ancestry marital status protected veteran and military status disability medical condition sexual orientation genetic information or any other status of an individual or that individuals associates or relatives that is protected under applicable federal state or local law.
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
MUFG is a leading global financial group backed by 2,700 locations in over 50 countries and regions, offering comprehensive and tailored financial solutions to our clients worldwide.
