Application Specialist Human Resources

THIS POSITION IS FOR 8 HOURS PER DAY AT 260 DAYS PER YEAR.

PAY FOR POSITION: PSE Salary Schedule Level 10 - $29.99

1. Post and maintain job announcements for all employee positions using the Districts applicant tracking software. Ensure postings are accurate timely and consistent with position descriptions salary schedules and contractual requirements.
2. Support Human Resources management members with testing and implementation of new applicant tracking and staffing software workflow processes and software conversions related to Human Resources software.
3. Provide guidance to hiring managers on screening of applications for completeness and minimum qualifications; communicate with applicants regarding application status required documentation and next steps in the hiring process.
4. Coordinate the applicant screening and interview process with hiring managers including the creation of screening rubrics scheduling interviews preparing interview questions and tests and communicating with hiring teams.
5. Participate in job fairs and hiring events to promote district employment opportunities and support applicant engagement.
6. Coordinate with information managers to review and verify staffing allocations are aligned with approved positions and funding sources.
7. Process recommendations for hire to include the classified bypass process verification of reference checks and prepare conditional offers of employment consistent with established guidelines.
8. Maintain and update the applicant tracking database; generate and distribute hiring reports metrics and dashboards for internal and external reporting needs.
9. Train and support building and department hiring managers on the use of the applicant tracking system including posting vacancies reviewing applicants and managing selection workflows.
10. Collaborate with Human Resources staff to ensure seamless transition from applicant to employee record in personnel systems and to ensure data accuracy across platforms.
11. Maintain current knowledge of best practices compliance requirements and technology enhancements related to applicant tracking and hiring. Recommend and assist in implementing process improvements.
12. Provide excellent customer service to applicants administrators and staff modeling professionalism ensuring maintenance of confidentiality in all aspects of position and responsiveness in all interactions.
13. Provide information regarding personnel inquiries from staff.
14. Perform other duties as assigned to support efficient HR operations.

1. Assist with and provide backup for administration in presentation and educational efforts to improve districtwide comprehension and compliance with personnel regulations and mandates.
2. Provide a variety of backup and peak load assistance as needed within the department largely to certificated/classified information managers and other department staff.
3. Serve on various district committees and/or departmental work teams. Model appropriate cooperative and professional behavior; including protecting confidential information consistent with district guidelines.
4. May research and/or train others on new software/system implementations or updates. May serve in key/lead role during software/system implementations.