HR Operations Coordinator

Iselin, NJ - USA

Monthly Salary: $ 55000 - 65700

Posted on: 09-11-2025

Vacancies: 1 Vacancy

Job Summary

Summary

World Insurance Associates is a unique insurance organization offering top products and services from major providers combined with attentive service from local agents.

Founded in 2011 World is one of the fastest-growing insurance brokers in the U.S. with over 2200 employees in over 260 offices across North America. We specialize in personal and commercial insurance lines surety and bonding employee benefits financial and retirement services and human capital management solutions.

Our rapid growth and market leading presence has created opportunities throughout the state and we offer top talent the choice to work from one of our multiple offices throughout the region.

HR Operations Coordinator Onboarding & Data Integrity
We are looking for a highly organized and detail-driven HR Operations Coordinator to join our Human Resources Operations team. This role will primarily support onboarding activities while also contributing to broader HR operational functions including data auditing and reconciliation. The ideal candidate will have hands-on experience with UKG (Ultimate Kronos Group) platforms strong Excel skills (including VLOOKUP and Pivot Tables) and a passion for delivering seamless employee experience.
Key Responsibilities:

Coordinate and manage onboarding workflows using UKGs Onboarding Gateway and PRO platforms ensuring accuracy and compliance with internal policies and employment regulations.
Partner with Talent Acquisition HR and Operations teams to facilitate pre- and post-onboarding tasks such as new hire notifications I-9 and E-Verify processing documentation review and HRIS profile setup.
Serve as the primary point of contact for new hires providing guidance and support throughout the onboarding journey.
Maintain and update onboarding templates checklists and process documentation to reflect current practices and compliance standards.
Conduct regular audits of employee data across HR systems to ensure accuracy completeness and consistency.
Reconcile HR data between UKG and other platforms identifying and resolving discrepancies in a timely manner.
Utilize Excel tools (VLOOKUP Pivot Tables etc.) to support reporting data validation and operational analysis.
Respond to inquiries from the HR shared inbox escalating issues as needed to appropriate stakeholders.
Train HR team members and hiring managers on UKG onboarding processes and best practices.
Support additional HR operations tasks and projects as assigned.

Qualifications:

Bachelors degree in human resources Business Administration or a related field.
2 years of experience in HR operations or onboarding preferably with UKG systems.
Proficiency in Microsoft Excel including VLOOKUP Pivot Tables and data reconciliation techniques.
Experience conducting data audits and maintaining data integrity across HR platforms.
Excellent organizational skills and attention to detail.
Strong communication and interpersonal skills with the ability to collaborate across teams and engage with new hires.
Ability to handle sensitive information with discretion and professionalism.

Position Summary

This position is located in New Jersey. The base salary for this position at the time of this posting may range from $55000 to $65700. Individual compensation varies based on job-related factors including business needs experience level of responsibility and qualifications. We offer a competitive benefits package and variable pay programs please visit more details.

Equal Employment Opportunity

At World Insurance Associates (WIA) we celebrate and support our differences. We know employing a team rich in diverse thoughts experiences and opinions allows our employees our products and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race color ancestry religion sex national orientation age citizenship marital status disability gender identity sexual orientation or Veteran addition WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability unless the accommodation would impose an undue hardship on the operation of our business.

To Executive Search Firms and Staffing Agencies
World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Worlds property and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Worlds Human Resources Talent Department.

#LI-GP1
#LI-Hybrid

Required Experience:

Junior IC

SummaryWorld Insurance Associates is a unique insurance organization offering top products and services from major providers combined with attentive service from local agents.Founded in 2011 World is one of the fastest-growing insurance brokers in the U.S. with over 2200 employees in over 260 office...

Summary

World Insurance Associates is a unique insurance organization offering top products and services from major providers combined with attentive service from local agents.

Coordinate and manage onboarding workflows using UKGs Onboarding Gateway and PRO platforms ensuring accuracy and compliance with internal policies and employment regulations.
Partner with Talent Acquisition HR and Operations teams to facilitate pre- and post-onboarding tasks such as new hire notifications I-9 and E-Verify processing documentation review and HRIS profile setup.
Serve as the primary point of contact for new hires providing guidance and support throughout the onboarding journey.
Maintain and update onboarding templates checklists and process documentation to reflect current practices and compliance standards.
Conduct regular audits of employee data across HR systems to ensure accuracy completeness and consistency.
Reconcile HR data between UKG and other platforms identifying and resolving discrepancies in a timely manner.
Utilize Excel tools (VLOOKUP Pivot Tables etc.) to support reporting data validation and operational analysis.
Respond to inquiries from the HR shared inbox escalating issues as needed to appropriate stakeholders.
Train HR team members and hiring managers on UKG onboarding processes and best practices.
Support additional HR operations tasks and projects as assigned.

Qualifications:

Bachelors degree in human resources Business Administration or a related field.
2 years of experience in HR operations or onboarding preferably with UKG systems.
Proficiency in Microsoft Excel including VLOOKUP Pivot Tables and data reconciliation techniques.
Experience conducting data audits and maintaining data integrity across HR platforms.
Excellent organizational skills and attention to detail.
Strong communication and interpersonal skills with the ability to collaborate across teams and engage with new hires.
Ability to handle sensitive information with discretion and professionalism.