Program Specialist (0097142)

Title: Program Specialist

Position Number:

Hiring Unit: University of Hawaii at Manoa Library Services

Location: University of Hawaii at Manoa Hamilton Library Asia Collection Department

Date Posted: 10/31/2025

Closing Date: 11/21/2025

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

1. *Coordinates with the Chair of the Asia Collection to develop and implement assessment strategies that inform priorities and focus areas for monographs and serials in the collection in accordance with established library procedures.

2. *Prepare reports and conduct analyses across multiple formats (print digital audiovisual special formats) to support evidence-based decision-making and collaborative planning.

3. *Develops documented workflows and guidelines for adding withdrawing and relocating materials to ensure consistency and alignment with professional standards.

4. *Maintains accurate holdings/items records in ALMA and related systems applying metadata standards to enhance access and discoverability.

5. *Oversees initial processing of monographs received from South and Southeast Asia including workflow design student assistant supervision and preparation for copy cataloging.

6. *Processes monograph orders per requests from the department chair for General Asia & Russia in Asia collections.

7. *Coordinates reference scheduling for Asia Collection librarians managing desk coverage email rotations and annual planning.

8. *Provides direct reference assistance at the departments service point referring users to subject specialists or appropriate departments as scheduled.

9. Maintains clear regular communication with librarians and staff to ensure high-quality consistent reference services.

outreach activities such as orientations guided tours and creation of promotional materials that highlight collection strengths and services.

librarians in cultivating partnerships with academic units cultural organizations and campus entities.

with planning and coordinating seminars colloquia and public events in collaboration with Asia-focused centers and programs.

13.*Recruits hires supervises trains schedules and evaluates student assistants; manages related budgets and timekeeping records.

14.*Advises the Chair on operational planning staffing needs and workflow efficiencies to support departmental goals.

internal documentation and provide training on local policies ensuring clarity and compliance.

to grant preparation exhibitions and special projects that enhance visibility and accessibility of the collection.

17.*Provides administrative support including supply ordering meeting documentation and preparation of financial and statistical reports.

18.*Participates in unit planning processes and maintain records of activities.

and updates the Asia Collections web presence to ensure accuracy in staffing services and contact information.

and provides user support for digital tools instructional platforms and online services.

digitization projects and coordinates subject-specific and course-specific LibGuides to support teaching and research of department librarians.

Duties as Assigned.

**Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Humanities or Social Sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for library services; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Considerable working knowledge of principles practices and techniques in the area of library operations & services as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with supporting library services in a specialized collection.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7. Demonstrated ability to operate a personal computer apply word processing software and experience with other library-related programs such as LibGuides and Gimlet.

8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

9. Ability to evaluate operations analyze data and make evidence-based recommendations for improvement.

preparing and reporting on allocated funds in compliance with institutional and governmental policies.

with databases spreadsheets and office productivity software for compiling managing and presenting data.

of collection management acquisitions metadata creation digital preservation or web archiving.

in drafting proofreading and editing accurate reports descriptive records and procedural documentation.

ability to resolve complex problems using sound judgment innovative reasoning and effective prioritization.

supervising and training student employees and others in technical processes specialized equipment and software use.

organizational planning and project management skills with the ability to manage multiple priorities and meet deadlines.

interpersonal and communication skills with demonstrated ability to work effectively and collegially with diverse individuals and groups.

ability to provide public-facing reference and information services assisting users in locating accessing and using resources effectively.

to ongoing professional development and adoption of emerging library technologies and standards.

20. Familiarity with Asian languages and non-roman scripts.

Desirable Qualifications

1. Knowledge of Asian Studies topics.

2. Knowledge of library and archives descriptive standards.

3. Coursework in Asian Studies or Library and Information Science.

4. Experience supporting a diverse academic community.

5. Familiarity with University of Hawaii at Manoa Library systems policies and procedures.

6. Demonstrated adaptability and willingness to learn new tools and processes.

7. Functional understanding of statistical concepts and sampling methodologies.

interest in and ability to learn emerging technologies used in academic libraries.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications resume names and contact information (including email addresses) of 3 professional references and official transcripts (copies acceptable; however originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation become the property of the school.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: