Executive Assistant – Talent Acquisition & Site Lead Support

Location: India
Reporting To: Site Lead India & Head of Talent Acquisition

Role Overview

We are looking for a proactive and highly organized Executive Assistant / Personal Assistant to provide administrative and coordination support to both the Site Lead and Head of Talent Acquisition. The role will be pivotal in ensuring smooth day-to-day operations efficient time management and seamless coordination across multiple stakeholders and priorities.

Key Responsibilities

• Calendar & Meeting Management:
  Manage and coordinate calendars schedule meetings and ensure effective time prioritization for both the Site Lead and Head of Talent Acquisition.

• Administrative Support:
  Handle routine administrative tasks including invoice tracking expense follow-ups coordination with internal and external stakeholders and acting as a gatekeeper for incoming requests.

• Operational Efficiency:
  Ensure smooth daily operations by managing follow-ups maintaining documentation and supporting cross-functional coordination to keep priorities on track.

• Recruitment Coordination (as needed):
  Provide additional support to Talent Acquisition during high-volume periods including interview scheduling candidate coordination and related logistics.

Requirements

• Prior experience in an EA/PA or administrative support role preferably supporting senior leaders or HR/Talent teams.

• Strong organizational and time management skills with the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• High attention to detail discretion and professionalism.

• Proficiency with Microsoft Outlook Excel Teams and other collaboration tools.

Why This Role Matters

This position plays a key role in freeing up leadership bandwidth to focus on strategic priorities by managing day-to-day administrative operational and coordination needs efficiently and professionally.

About FNZ

FNZ is committed to opening up wealth so that everyone everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry but complexity holds firms back.

We created wealths growth platform to help. We provide a global end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.

We partner with over 650 financial institutions and 12000 wealth managers with US$1.7 trillion in assets under administration (AUA).

Together with our customers we help over 26 million people from all wealth segments to invest in their future.