Engagement Terms CoordinatorSpecialist

Minneapolis, MN - USA

Yearly Salary: $ 49619 - 73532

Posted on: 09-11-2025

Vacancies: 1 Vacancy

Department:

Risk Management

Job Summary

Fish & Richardson the premier global intellectual property law firm is trusted by the worlds most innovative and influential companies. Fish was established in 1878 and now has more than 400 attorneys and technology specialists in the U.S. Europe and China. Our success is rooted in our creative and inclusive culture which values the diversity of people experiences and perspectives. Join Fishs Minneapolis team in our fast-paced Risk Management Department as an Engagement Terms Coordinator/Specialist.

How Will You Make a Difference

Coordinate intake by entering the required information into the Firms new business intake system and monitoring the intake process with the goal of minimizing workflow delays.
Support attorney and staff expectations by communicating project status and issues and escalating as appropriate.
Act as a point of contact for procedural guidance related to new matter intake and engagement terms document reviews.
Prepare Engagement Letters using established templates and guidelines ensuring alignment with Firm policies and legal requirements.
Assist with the review of Engagement Letters and OCGs by coordinating with internal departments to identify relevant issues and help draft responses for internal and external stakeholders.
Maintain centralized documentation and serve as liaison for client engagement terms and information requests ensuring timely and accurate communication.
Support client analysis projects by organizing data coordinating with management and stakeholders and contributing to cross-departmental efforts to meet Firm objectives.

What Will You Bring to the Table

Bachelors degree in business administration or the equivalent experience.
At least 1 year related professional experience preferably in the professional services industry.
Knowledge of drafting and reviewing Engagement Letters and responding to client and internal questions regarding such documents is preferred.
Demonstrated understanding of law firm operations including general awareness of client relationship dynamics is preferred.
Ability to recognize potential issues in requests and appropriately escalate to supervisors or subject matter experts.
Ability to summarize and organize information clearly and concisely for internal use or communication.
Proficient in standard Firm software tools (e.g. Outlook Word Excel PowerPoint) with a willingness to learn and navigate new systems (e.g. billing/accounting relational databases).
Working knowledge of Adobe and Word are required.
Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Ability to work independently with moderate supervision while adhering to established timelines and procedures.
Demonstrated professionalism and effective communication with a commitment to providing high-quality service.
Ability to be flexible and responsive to business needs including adjusting work hours when necessary.
Ability to change and adapt to current and future responsibilities circumstances systems team dynamics and adherence to the firms policies and procedures.
This is a hybrid position required to work in the Minneapolis on Wednesdays. The hours for this role are 11am-7:30pm.

Why Fish

When you join our team we offer:

Competitive pay and discretionary bonus opportunities along with a rich benefits package including comprehensive medical and dental coverage generous paid time off and tuition reimbursement
Award-winning retirement and profit sharing plans with employer contribution
A family-friendly atmosphere with back-up child care as well as health and wellness initiatives
A positive culture awarded an Outstanding Workplace designation in 2023 and 2024 by People Insight based on our high levels of employee engagement
The pay range for this position varies by geographic Minneapolis the estimated starting pay is $25.45 - $37.71 per hour (based on a 37.5-hour workweek) which is equivalent to $49619 - $73532 annually. Final compensation will be based on a variety of factors including education experience skills professional background overall qualifications and location.

Our Commitment to Diversity

As a firm that serves the worlds greatest visionaries we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients sustains our standing as a premier IP law firm and strengthens the fabric of our firm.

#LI-Hybrid

#LI-DM1

Required Experience:

How Will You Make a Difference

Coordinate intake by entering the required information into the Firms new business intake system and monitoring the intake process with the goal of minimizing workflow delays.
Support attorney and staff expectations by communicating project status and issues and escalating as appropriate.
Act as a point of contact for procedural guidance related to new matter intake and engagement terms document reviews.
Prepare Engagement Letters using established templates and guidelines ensuring alignment with Firm policies and legal requirements.
Assist with the review of Engagement Letters and OCGs by coordinating with internal departments to identify relevant issues and help draft responses for internal and external stakeholders.
Maintain centralized documentation and serve as liaison for client engagement terms and information requests ensuring timely and accurate communication.
Support client analysis projects by organizing data coordinating with management and stakeholders and contributing to cross-departmental efforts to meet Firm objectives.

What Will You Bring to the Table

Bachelors degree in business administration or the equivalent experience.
At least 1 year related professional experience preferably in the professional services industry.
Knowledge of drafting and reviewing Engagement Letters and responding to client and internal questions regarding such documents is preferred.
Demonstrated understanding of law firm operations including general awareness of client relationship dynamics is preferred.
Ability to recognize potential issues in requests and appropriately escalate to supervisors or subject matter experts.
Ability to summarize and organize information clearly and concisely for internal use or communication.
Proficient in standard Firm software tools (e.g. Outlook Word Excel PowerPoint) with a willingness to learn and navigate new systems (e.g. billing/accounting relational databases).
Working knowledge of Adobe and Word are required.
Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Ability to work independently with moderate supervision while adhering to established timelines and procedures.
Demonstrated professionalism and effective communication with a commitment to providing high-quality service.
Ability to be flexible and responsive to business needs including adjusting work hours when necessary.
Ability to change and adapt to current and future responsibilities circumstances systems team dynamics and adherence to the firms policies and procedures.
This is a hybrid position required to work in the Minneapolis on Wednesdays. The hours for this role are 11am-7:30pm.

Why Fish

When you join our team we offer:

Competitive pay and discretionary bonus opportunities along with a rich benefits package including comprehensive medical and dental coverage generous paid time off and tuition reimbursement
Award-winning retirement and profit sharing plans with employer contribution
A family-friendly atmosphere with back-up child care as well as health and wellness initiatives
A positive culture awarded an Outstanding Workplace designation in 2023 and 2024 by People Insight based on our high levels of employee engagement
The pay range for this position varies by geographic Minneapolis the estimated starting pay is $25.45 - $37.71 per hour (based on a 37.5-hour workweek) which is equivalent to $49619 - $73532 annually. Final compensation will be based on a variety of factors including education experience skills professional background overall qualifications and location.

Our Commitment to Diversity

#LI-Hybrid

#LI-DM1

Required Experience:

Key Skills

Business Development
Employee Orientation
Public Health
Account Management
VersionOne
Conflict Management
Project Management
Relationship Management
Team Management
Customer relationship management
Human Resources
Public Speaking

Apply Now

About Company

Fish & Richardson

Fish & Richardson is the premier IP law firm. Our attorneys, patent and technology experts bring unparalleled experience across the full intellectual property

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