Mailroom Operations and Logistics Coordinator

Dallas, IA - USA

Monthly Salary: Not Disclosed

Posted on: 08-11-2025

Vacancies: 1 Vacancy

Job Summary

Job Title: Mailroom Operations and Logistics Coordinator

Location: Dallas TX 75234 (Onsite)
Duration: 6 months 1 year

PAY RATE: $20.00 - 25.00/hr. W2 All Inclusive

Work Hours: Monday Friday 8:00 AM 5:00 PM

GENERAL FUNCTION

Organizes coordinates and implements office process and procedures to ensure organizational effectiveness and efficiency. Supports print device and mail services office and supply inventory management conference room/AV support and general office administration. This is a hands-on physically active role requiring experience in mailroom operations shipping/receiving and logistics coordination.

The ideal candidate is an energetic detail-oriented professional who can wear multiple hats is well organized and enjoys the administrative and operational challenges of supporting a diverse office environment.

MAJOR DUTIES AND RESPONSIBILITIES

PRINT DEVICE & MAIL / SHIPPING & RECEIVING SERVICES

Print Device

Deliver paper for office equipment such as printers copiers and fax machines.
Act as the first responder for printer issues and escalate to tech services when needed.
Ensure proper maintenance and usage of all equipment and supplies.

Mail / Shipping & Receiving

Process all outgoing USPS and FedEx packages (business use only).
Verify sign and record all incoming/outgoing accountable mail (FedEx DHL UPS Express Registered Certified Insured Custom Design Mail).
Sort and deliver incoming U.S. Postal Service mail to departments.
Deliver and obtain signatures for all accountable mail pieces.
Handle rush pick-up/delivery requests for internal and outgoing correspondence.
Maintain and provide specialized mailing forms (Express Registered Certified Insured).
Coordinate with external vendors (FedEx DHL USPS UPS Couriers Neopost Staples Iron Mountain) to maintain mail center operations.
Update vendor address lists to improve delivery accuracy.

CONFERENCE CENTER SUPPORT

Coordinate audio-visual equipment and prepare facilities for meetings (Skype WebEx teleconference VTC).
Ensure proper maintenance and usage of AV equipment and supplies.
Prepare coffee and snacks for meetings as requested.

PRIORITY FOCUS RESPONSIBILITIES

Receive and sort packages by department (600 900 packages daily).
Receive mail open and determine recipient if not defined.
Manage mail tracking software and update records.
Perform post office runs when required.
Monitor campus print devices and submit paper/supply orders.
Act as first point of contact for Tier 1 printer issues; escalate Tier 2 service calls.
Monitor and replenish office supplies toner and paper stock.
Coordinate large conference room schedules.
Assist with campus services including fitness center coffee stations and micro-markets.
Report facility or equipment issues to the Facility Manager.

REQUIREMENTS

MUST HAVE prior Mailroom experience - resumes without it will be declined.
Physically capable of lifting up to 25 lbs and standing for long periods.
Experience handling high-volume mail and package distribution (600 900 daily).
Strong organizational and time management skills.
Proficiency with mail tracking systems vendor coordination and shipping software.
Basic computer and MS Office knowledge.
Ability to work independently manage multiple priorities and maintain a high level of accuracy.
Strong communication and teamwork skills.
Must pass background check and 5-panel drug screening.

PREFERRED QUALIFICATIONS

Experience in corporate facilities logistics or shipping and receiving roles.
Familiarity with office supply and inventory management systems.
Experience using Neopost FedEx Ship Manager or similar mailing tools.
Prior exposure to conference room and AV support functions.

CANDIDATE SELF-ASSESSMENT QUALIFYING SKILL MATRIX

Please fill out the below matrix while applying. Use a scale of 1 (Beginner) to 10 (Expert) for the Self-Rating column.

Skill / Requirement	Required / Preferred	Self-Rating (1 10)	Years of Experience	Additional Notes / Comments
Mailroom Operations & Sorting	Required
Shipping & Receiving (FedEx UPS DHL USPS)	Required
High-Volume Package Handling (600 900/day)	Required
Physical Capability (Lifting up to 25 lbs On Feet)	Required
Mail Tracking Software / Record Keeping	Required
Printer / Copier Paper Supply & Tier 1 Support	Required
Vendor Coordination (FedEx DHL Staples etc.)	Required
Organizational & Time Management Skills	Required
Communication & Team Collaboration	Required
Microsoft Office & Basic Computer Skills	Required
Conference Room & AV Equipment Support	Preferred
Facilities / Office Supply Inventory Management	Preferred
Neopost / Shipping Software Experience	Preferred
Corporate Facilities or Logistics Experience	Preferred

Job Title: Mailroom Operations and Logistics Coordinator Location: Dallas TX 75234 (Onsite) Duration: 6 months 1 year PAY RATE: $20.00 - 25.00/hr. W2 All Inclusive Work Hours: Monday Friday 8:00 AM 5:00 PM GENERAL FUNCTION Organizes coordinates and implements office process and procedu...