Financial Administrator
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Job Location:
Gqeberha - South Africa
Monthly Salary:
Not Disclosed
Posted on:
08-11-2025
Vacancies:
1 Vacancy
Job Summary
Duties & Responsibilities
Job Position: Financial Administrator
Ref: 5073
Location: PE / Gqeberha
Salary: R15 000 to R20 000 per month commensurate with qualification and experience
Hours: Monday Friday 07h30 17h00
Qualifications / Requirements:
Minimum of Matric
Minimum of 2 years Pastel Accounting experience essential
Available to commence immediately / as soon as possible
Good communication skills (written and verbal)
Organizational skills and attention to detail
Computer proficiency MS Office Google Workspace
Time management skills
Ability to work independently and in a team
Problem-solving skills and a proactive attitude
Key Performance Areas and experience with:
Answering and responding to emails
Daily Pastel Accounting (invoice capturing of orders through various portals)
Filing documents (digitally or physically) and data entry and record keeping
Prepare reports as requested from the Financial Manager and support senior management
Assist with warehouse picking and packing of stock when needed
Stock counting and control weekly and monthly
Debtors control communicate through telephonic and email correspondence to maintain debtors book
Sales order and invoice management
Process customer sales orders only when accounts are up to date and payments settled
Monitor outstanding invoices and ensure timely follow-ups with customers
Coordinate with Sales Representatives to track order fulfilment and payment compliance
Ensure all paid orders are invoiced and dispatched without delay
Maintain accurate customer records including payment terms balances and credit limits
Handle queries related to invoices payments credit notes and account statements
Issue credit notes only with managerial approval and maintain a log for audit purposes
Minimise the value of monthly credit notes and maintain supporting documentation
Reconcile daily weekly and monthly transactions (including EFTs card payments and cash)
Support management with the preparation of financial reports and customer account statements
Track overdue accounts and control the debt collection procedures
Maintain digital and physical filing of financial documents
Aid the National Bookkeeper in daily banking receipts
Collaborate with warehouse team to ensure accurate stock capturing on arrival
Maintain a record of damaged returned or recycled stock
Reconcile inventory figures and counts for audit or reporting purposes involved in daily count and variance analysis
Communicate stock issues out-of-stock notifications and delivery ETAs to all staff
Maintain daily coordination with warehouse and sales team to ensure smooth order flow
Collect verify and submit commission schedules for approval each month
Assist with processing of leave forms and sales-related documentation
Ensure timely and accurate allocation of sales-related expenses such as fuel cards
Track sales targets vs actuals on shared platforms (e.g. Google Drive or CRM)
Desired Experience & Qualification
Qualifications / Requirements:
Minimum of Matric
Minimum of 2 years Pastel Accounting experience essential
Available to commence immediately / as soon as possible
Good communication skills (written and verbal)
Organizational skills and attention to detail
Computer proficiency MS Office Google Workspace
Time management skills
Ability to work independently and in a team
Problem-solving skills and a proactive attitude
Key Performance Areas and experience with:
Answering and responding to emails
Daily Pastel Accounting (invoice capturing of orders through various portals)
Filing documents (digitally or physically) and data entry and record keeping
Prepare reports as requested from the Financial Manager and support senior management
Assist with warehouse picking and packing of stock when needed
Stock counting and control weekly and monthly
Debtors control communicate through telephonic and email correspondence to maintain debtors book
Sales order and invoice management
Process customer sales orders only when accounts are up to date and payments settled
Monitor outstanding invoices and ensure timely follow-ups with customers
Coordinate with Sales Representatives to track order fulfilment and payment compliance
Ensure all paid orders are invoiced and dispatched without delay
Maintain accurate customer records including payment terms balances and credit limits
Handle queries related to invoices payments credit notes and account statements
Issue credit notes only with managerial approval and maintain a log for audit purposes
Minimise the value of monthly credit notes and maintain supporting documentation
Reconcile daily weekly and monthly transactions (including EFTs card payments and cash)
Support management with the preparation of financial reports and customer account statements
Track overdue accounts and control the debt collection procedures
Maintain digital and physical filing of financial documents
Aid the National Bookkeeper in daily banking receipts
Collaborate with warehouse team to ensure accurate stock capturing on arrival
Maintain a record of damaged returned or recycled stock
Reconcile inventory figures and counts for audit or reporting purposes involved in daily count and variance analysis
Communicate stock issues out-of-stock notifications and delivery ETAs to all staff
Maintain daily coordination with warehouse and sales team to ensure smooth order flow
Collect verify and submit commission schedules for approval each month
Assist with processing of leave forms and sales-related documentation
Ensure timely and accurate allocation of sales-related expenses such as fuel cards
Track sales targets vs actuals on shared platforms (e.g. Google Drive or CRM)
Package & Remuneration
R15 000 to R20 000 per month commensurate with qualification and experience
Required Experience:
Unclear Seniority
Key Skills
- Financial Services
- Financial Models
- Account Management
- General Ledger Accounts
- ERP
- Payroll
- External Auditors
- Customer Relationships
- Credit Card
- Financial Statements
- Business Units
- Annual Budget
- Income
- New Clients
- Financial Management
