Global Mobility & HR Operations Executive

Location: Kuala Lumpur Malaysia

Department: HR

Role: Global Mobility & HR Operations Executive

Mode: Full Time

About

Founded in Hong Kong in early 2017 is a pioneering Business Messaging platform that seamlessly unifies customer communication across instant messaging web chat and email. Our excellence has been recognized by G2 and honoured with the SME100 Award underscoring our rapid growth and innovative solutions. Operating in 127 countries and dominating key markets in LATAM EMEA and APAC we serve an impressive roster of industry-leading clients.

Our workforce is a testament to our global reach with remote workforce and employees from all around the world contributing to our diverse and inclusive culture. At we are not just a platformwe are a movement pushing the boundaries of customer communication for tech-savvy organizations worldwide. Join us and be part of a team that is shaping the future of business messaging!

Our Culture

At we move fast work smart and always keep our customers at the heart of what we do. Heres what we stand for:

• Solve Customer Problems: Every effort must solve real customer pain points. No guessworkjust real feedback and clear value!
• The 80/20 Rule: We focus on 20% of actions that create 80% of the value. Simple is powerfulit gets us moving fast.
• 100% Alignment 80% Accuracy: We aim 100% team alignment and 80% accuracy. Perfect plans can waitclear goals come first.
• Be Direct: We give honest feedback and tackle problems head-on. Clarity moves us forward!
• Own It and Support Each Other: We step up help out and drive outcomestogether.
• Build Human Connections: Work is better when we trust care and celebrate wins together. Were a team!

Role Description:

We are seeking a strong adaptable and motivated individual to join our People team as a Global Mobility & HR Operations Executive. This role focuses primarily on visa and expatriate management while also supporting HR operations and employee experience. You will help ensure smooth mobility processes compliance with MDEC Immigration and PERKESO requirements and efficient day-to-day HR support across the company.

Youll report to the Chief of Staff and work closely with the HR team to deliver a seamless people experience for our global workforce.

Global Mobility & Visa Management (Core Focus)

• Handle the end-to-end preparation and coordination of Employment Pass (EP) Dependent Pass Special Pass Long-Term Social Visit Pass Permission-to-Work (PTW) and MTEP applications and renewals.
• Manage PERKESO processing and approvals for new employment visa applications.
• Coordinate relocation logistics for expatriate employees including flight bookings temporary accommodation setup and onboarding arrangements in collaboration with external vendors when required
• Liaise with MDEC Immigration offices embassies and external immigration consultants for visa document submission collection and follow-up as needed.
• Maintain accurate tracking of visa timelines passport validity and renewal reminders to ensure compliance with immigration requirements.
• Support process improvement initiatives within the mobility function such as streamlining document workflows or tracking systems.
• Collaborate with Finance and department managers to ensure timely processing of mobility-related documentation updates and approvals.
• Support continuous improvement initiatives within the mobility function such as streamlining document workflows enhancing data accuracy or maintaining updated mobility guides and templates.

Workplace Experience & Operations (Supporting Scope)

• Support day-to-day HR operations such as processing HR-related requests preparing HR-related letters managing shift or role changes and maintaining accurate and confidential employee data in the HR Information System (HRIS).
• Assist in onboarding offboarding and internal movement processes to ensure a smooth and consistent employee experience.
• Contribute to the People teams quarterly OKR projects by supporting process improvements documentation updates or HR-related initiatives.
• Run employee engagement activities including recognition programs team-building events and company-wide celebrations to foster a positive and inclusive workplace culture globally.
• Work with the office management team (Colony) and internal departments to ensure the office environment remains comfortable safe and well-maintained for employees.
• Proactively identify workflow or process improvement opportunities within HR operations to enhance efficiency and employee experience.

Qualifications

• Minimum 2 years of experience in HR operations visa processing or expatriate coordination.
• Handled MDEC Immigration or PERKESO processes is a strong advantage.
• Individual who thrives in a fast-paced environment and navigate change with a positive attitude.
• Excellent time management and organizational skills with attention to detail across multiple priorities.
• Strong communication skills in English both written and verbal.
• Proactive reliable and collaborative able to work independently and as part of a team.
• Demonstrates professionalism initiative and a commitment to continuous improvement.

Heres whats in for you

• You will be part of a culture that is built on trust respect and collaboration where everyone is valued and feels like they belong
• You will join a diverse team of people from all over the world who are passionate about serving our global customers.
• You will grow more here than you would anywhere else that is a promise.
• Pizza parties birthday cakes social events (Laser tag go-cart paintball) youll always be looking forward to it!
• Beer OClock on Fridays Naah we have it every day!
• Are you a PlayStation fan It gets fun when you get to beat your colleague on a FIFA game at the office!
• Youll get to experience a very competitive compensation.
• Youll be covered exclusively on one of the highest medical and dental insurance especially for you.
• Unlimited snacks in our specially dedicated snack room. Oreos KitKats Gummy Bears Chips Biscuits Nuts Snickers ... you name it we have it.
• Flexible working environment