Team Assistant, Temporary Full-Time, NLNG, Bells Corners, Labelle, Smith Falls (1.0)

CARE AND BE CARED FOR THIS IS YOUR HOME

Are you highly organized detail-oriented and able to work accurately in a busy environment with frequent interruptions Are you seeking a rewarding career that cares for others in an organization that cares for you Youre looking in the right place.

As a Team Assistant you will provide support for the assigned team in their daily activities to ensure that patients receive prompt effective customer service.

By applying your health care administrative support experience you will have the opportunity to play a lead role in providing connected accessible patient-centred care and be supported by our collaborative team that includes over 9000 regulated health care and other professionals.

As a valued team member your mission will be to help our patients be healthier at home while you benefit from our supports for professional growth personal wellness andwork-life balance.

What will you do

Primary Responsibilities:

The Team Assistant provides information and referrals and demonstrates a high level of client service to the Ontario Health atHome Champlain staff families service providers and the general public ensuring that they feel heard understood and confident of follow-up.

• Receives and initiates incoming and outgoing telephone calls
• Communicates with members of the team to ensure information is distributed and obtained appropriately including collecting sorting and distributing mail courier packages forms lists and documents to and from staff and agencies and photocopying and faxing/scanning documents and forms as required.
• Maintains an efficient current and secure CHRIS client record in accordance with established guidelines including:
  • completing entry of all required information (ie scanning and data entry)
  • documenting all actions taken in the client file
  • ensuring file availability when required by Care Coordinators
  • assigning new and transferred client files to the appropriate Care Coordinator
  • uploading documents to CHRIS library
  • accessing the client information system for information as required
  • processing files for all discharges
• Listens to and documents in client file Care Coordinators voice mail and in accordance with established guidelines takes and relays messages refers calls and arranges for decreases in services and collection of equipment.
• Processes requisitions prepares related documents and form letters monitors inventory of and orders supplies in accordance with established guidelines.
• Updates client files by entering information which corresponds to standardized pathways or as per Care Coordinator direction
• Liaises with staff care providers clients and pharmacies regarding confirmation of dates deliveries discrepancies and delays of supplies increases decreases and discharges in service and takes appropriate clerical action in accordance with established guidelines.
• Books routine client home visit appointments and client/family conferences prepares agenda and reserves meeting rooms as directed by Care Coordinators
• Arranges client transportation by taxi or ambulance in accordance with established guidelines and as authorized by Care Coordinators
• Maintains team in/out schedule
• Assists with projects or initiatives related to job responsibilities participates in orientation and committees and performs other related duties as requested by their Manager.

Date Posted: November 5 2025
Date Closing: November 13 2025
Team/Department: NLNG

Hours of work: Monday to Friday 8:30AM to 16:30PM (35 hours/week)

Length of Temporary Assignment: April 24 2026

FTE: 1.0

Starting Salary: $26.253/hr

Affiliation: CUPE

Reporting to: Kirk Reynolds Manager Patient Services

Office Location: Bells Corners Labelle Smith Falls

What must you have

• High school graduation diploma plus
• Successful completion 1 year Community College diploma in either Office Administration
• Business Health Administration or equivalent program
• Minimum 18 months previous experience in similar customer service or related position in the health social or business administration fields.

What would give you the edge

• Demonstrated knowledge of office procedures including filing and record maintenance and operation of telephone systems and office equipment
• Demonstrated proficiency in the use of a variety of computer software applications including e-mail and the internet
• Demonstrated ability to work with a number of stakeholders including staff service providers clients and caregivers
• Strong oral and written communication skills
• Demonstrated high level of initiative discretion and sound judgment
• Flexible and adaptable with effective problem solving skills
• Strong multi-tasking and prioritization skills with a demonstrated ability to perform efficiently in a fast paced environment with attention to detail
• Self-directed with the ability to work effectively both independently and as part of a team
• Effective interpersonal skills demonstrating tact and diplomacy
• Effective client service skills in establishing and maintaining effective working relationships with others
• Fluency in English and French is an asset.

Hours of Work

Monday to Friday 8:30AM to 16:30PM (35 hours/week)

What do we offer

We know wellness is supported with work-life balance.In an inclusive culture committed to support your passion for continuouslearning growth and innovation we offer:

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan
• Salary: $26.253/hr

Who are we

We are Ontario Health atHome ready to serve every person in Ontario.We partner with patients and caregivers family physicians hospitals long-term care and retirement homes service providers and Ontario Health Teams to deliver responsive accessible integrated patient-centred care.

Why join us

If youre interested in driving excellence in care and service delivery and seeking an unparalleled opportunity to lead and learn partner and connect care and be cared for this is your home.

Equity Inclusion Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity inclusion diversity and anti-racism. We are committed to attracting engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however only those selected for an interview will be contacted.

Ontario Health atHome has implemented a mandatory vaccination policy across the province that requires all staff to be fully vaccinated against COVID-19. Applicants being considered for employment will be required to provide proof of vaccination documentation confidentially to Human Resources upon hire. Any medical or human rights exemption requests will be reviewed and validated prior to an offer of employment.