Office Manager

Great Falls, MT - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Montana Department of Agriculture is accepting applications for our Wheat & Barley Office Manager in Great Falls. Open until filled with first review of candidates November 24 2025.

The Montana Department of Agriculture operates more than 30 programs. These include regulatory programs that protect producers consumers and the environment as well as development and marketing programs to foster growth in Montana agriculture. Our agency is serving Montana agriculture and growing prosperity under the Big Sky.

Job Overview:

The Office Manager oversees daily administrative and financial operations for the Montana Wheat and Barley Committee Bureau to ensure the office runs efficiently and effectively. This position coordinates staff resources manages office resources and leverages technology systems to enhance productivity streamline workflows and maintain an organized high-performing work addition the incumbent will oversee the grant application process and provide technical support and budget analysis upon receiving grant applications; serve as a assist board members with receipts and reimbursements; liaison to committee members; present budget updates to the board; coordinate travel for staff committee members and trade team visitors; manage daily office operations; process refunds; perform clerical financial tasks including processing refunds; and will serve as the first point of contact for agency staff committee members producers public and other the greater public engaged with visitors and/or callers to the Montana Wheat and Barley Committee Bureau.

As our Office Manager you will:

Greet visitors answer inquiries and direct visitors to the appropriate person according to their needs.
Answer telephones and give information to callers record messages and transfer calls to appropriate individuals.
Manage paper or electronic filing systems recording information updating paperwork or maintaining documents such as correspondence and other materials.
Prepare responses to correspondence containing routine inquiries.
Provide scheduling and prepare materials for events or meetings and manage schedules for managers professionals or other employees.
Process refunds and perform other financial tasks.
Grant work including technical support and responding to inquiries.
Maintain and enter information into databases.
Proofread documents records or other files to ensure accuracy.
Schedule and confirm appointments for clients customers or supervisors.
Provide services to staff or customers such as order placement or account information.
Type and distribute meeting notes routine correspondence or routine reports.
Compose and prepare correspondence of an official and sensitive nature; coordinate staff input to correspondence.
Design forms or maintain records for collecting and managing information.
Conduct research and prepare reports.

Knowledge Skills and Abilities:

Knowledge of office procedures purchasing and requisitions program administration.
Skill in interpreting and explaining program requirements and procedures.
Ability to communicate effectively with internal and external customers.
Ability to coordinate remote and hybrid work environments using virtual tools effectively.
Ability to streamline administrative workflows through technology adoption and process improvement.
Analyze and summarize accounting information for reports or management use.
Ability to manage multiple financial tasks and meet deadlines.
Ability to organize multiple tasks in a fast-paced office environment with set deadlines.
Ability to respond to requests for information in a timely accurate and cordial manner.
Ability to interpret and apply financial and other guidelines standards and policies to specific circumstances.
Ability to establish and maintain effective relationships with internal and external customers and colleagues.
Proficiency with Microsoft Office programs.

Minimum Education and Experience:

High school diploma.
Two years of experience performing a variety of office support or clerical work.
Valid drivers license.
Other combinations of education and experience may be substituted.

Benefits:

Your paycheck is just part of your total compensation package! Upon date of hire employees working at least half-time for more than six months are eligible for state paid premiums toward employee core medical dental and basic life insurance coverage. Employees earn 15 working days of annual leave 12 days of sick leave and 10-11 paid holidays each year. Membership in a Retirement System - vesting criteria applies. Public Service Loan Forgiveness (PSLF) Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.

Required Experience:

The Montana Department of Agriculture is accepting applications for our Wheat & Barley Office Manager in Great Falls. Open until filled with first review of candidates November 24 2025.The Montana Department of Agriculture operates more than 30 programs. These include regulatory programs that protec...

The Montana Department of Agriculture is accepting applications for our Wheat & Barley Office Manager in Great Falls. Open until filled with first review of candidates November 24 2025.

Job Overview:

As our Office Manager you will:

Greet visitors answer inquiries and direct visitors to the appropriate person according to their needs.
Answer telephones and give information to callers record messages and transfer calls to appropriate individuals.
Manage paper or electronic filing systems recording information updating paperwork or maintaining documents such as correspondence and other materials.
Prepare responses to correspondence containing routine inquiries.
Provide scheduling and prepare materials for events or meetings and manage schedules for managers professionals or other employees.
Process refunds and perform other financial tasks.
Grant work including technical support and responding to inquiries.
Maintain and enter information into databases.
Proofread documents records or other files to ensure accuracy.
Schedule and confirm appointments for clients customers or supervisors.
Provide services to staff or customers such as order placement or account information.
Type and distribute meeting notes routine correspondence or routine reports.
Compose and prepare correspondence of an official and sensitive nature; coordinate staff input to correspondence.
Design forms or maintain records for collecting and managing information.
Conduct research and prepare reports.

Knowledge Skills and Abilities:

Knowledge of office procedures purchasing and requisitions program administration.
Skill in interpreting and explaining program requirements and procedures.
Ability to communicate effectively with internal and external customers.
Ability to coordinate remote and hybrid work environments using virtual tools effectively.
Ability to streamline administrative workflows through technology adoption and process improvement.
Analyze and summarize accounting information for reports or management use.
Ability to manage multiple financial tasks and meet deadlines.
Ability to organize multiple tasks in a fast-paced office environment with set deadlines.
Ability to respond to requests for information in a timely accurate and cordial manner.
Ability to interpret and apply financial and other guidelines standards and policies to specific circumstances.
Ability to establish and maintain effective relationships with internal and external customers and colleagues.
Proficiency with Microsoft Office programs.

Minimum Education and Experience:

High school diploma.
Two years of experience performing a variety of office support or clerical work.
Valid drivers license.
Other combinations of education and experience may be substituted.

Benefits:

Required Experience:

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

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About Company

State Of Montana

The Montana Department of Labor & Industry wants to help both employees and employers to be happy on the job. We take seriously our mission to promote and protect the well-being of Montana's workers, employers and citizens, and to uphold their rights and responsibilities. Our agenc ... View more

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