Public Works Administrative Technician

Vail, CO - USA

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Position Overview

Public Works Administrative Technician

Hiring Range: $30.58/hour - $38.23/hour (Depending On Experience)

Salary Range: $30.58/hour - $45.88/hour

The Town of Vail is seeking an experienced detail-oriented Administrative Coordinator to support the Public Works Department including Transportation Engineering Streets Parks Facilities Landscaping and Art in Public Places (AIPP).

This vital role provides high-level administrative and financial support manages purchasing and payroll processes oversees departmental programs and serves as the first point of contact for employees and the public. If you thrive in a fast-paced service-oriented environment and enjoy supporting a team that keeps our town running we want to hear from you!

Essential Duties and Responsibilities:

Administrative & Financial Support

Administer all purchasing activities systems and procedures; ensure compliance with Town policies.
Maintain and monitor department budgets and cost coding; research and resolve billing disputes.
Reconcile purchasing cards and manage confidential personnel files and personnel action forms.
Coordinate annual distribution and tracking of department employee bonus cards.
Support payroll and timekeeping systems and assist with Work Order program tracking.
Act as department liaison for finance payroll purchasing and records systems (LaserFiche).

Program & Asset Management

Manage uniform and safety boot program for full-time and seasonal employees including ordering inventory and vendor coordination.
Administer Snow Plow Permitting program and ensure documentation and insurance compliance.
Manage AIPP Memorial Bench program including placement renewals compliance and mapping.
Coordinate Special Event Banner program including logistics inventory and vendor coordination.
Serve as AT&T account administrator for 31 department phones; oversee upgrades and troubleshooting.

Office & Customer Service Management

Oversee day-to-day office operations reception phones radio communications and correspondence.
Provide excellent customer service to the public Town staff vendors and contractors.
Assist with seasonal onboarding uniforms personnel action forms and welcome process.
Support planning and coordination of department events meals and special functions.

Other

Support Town-wide events and employee functions.
Follow Town of Vail safety and environmental practices.
Perform other duties as assigned.

Skills / Requirements

Vail is a guest service oriented and resort destination community. We realize that to set the standard for world-class alpine resorts our employees make all the difference! That is why we are looking for passionate individuals who strive for excellence in all that they do. Qualified applicants must have strong verbal communication skills & pride themselves in providing the best guest service.

Knowledge Skills and Abilities

Exceptional organizational skills and attention to detail.
Ability to multi-task and prioritize in a fast-paced environment.
Strong written and verbal communication skills.
Excellent customer service and relationship-building skills.
Ability to maintain confidentiality and handle sensitive information.
Proficiency with MS Office (Word Excel) payroll/timekeeping systems purchasing software and records management platforms (LaserFiche preferred).
Self-motivated dependable and able to exercise sound judgment.

Education Experience and Certificates

High school diploma or equivalent required; associates degree in business accounting or a related field preferred.
35 years of administrative experience required.
Experience supporting payroll purchasing or finance preferred.
Valid Colorado drivers license and acceptable driving record.

Culture / Lifestyle / Benefits

The Town of Vail is a values-based culture that is nurtured by our employees strong desire to foster teamwork take ownership in Vails future and an overall pride for serving their community. To find out more about our community please visit our website and click on Vail Information.

If youre ready to make an impact and be part of a dynamic team apply today for immediate consideration.

Required Experience:

Position OverviewPublic Works Administrative TechnicianHiring Range: $30.58/hour - $38.23/hour (Depending On Experience)Salary Range: $30.58/hour - $45.88/hourThe Town of Vail is seeking an experienced detail-oriented Administrative Coordinator to support the Public Works Department including Transp...

Position Overview

Public Works Administrative Technician

Hiring Range: $30.58/hour - $38.23/hour (Depending On Experience)

Salary Range: $30.58/hour - $45.88/hour

Essential Duties and Responsibilities:

Administrative & Financial Support

Administer all purchasing activities systems and procedures; ensure compliance with Town policies.
Maintain and monitor department budgets and cost coding; research and resolve billing disputes.
Reconcile purchasing cards and manage confidential personnel files and personnel action forms.
Coordinate annual distribution and tracking of department employee bonus cards.
Support payroll and timekeeping systems and assist with Work Order program tracking.
Act as department liaison for finance payroll purchasing and records systems (LaserFiche).

Program & Asset Management

Manage uniform and safety boot program for full-time and seasonal employees including ordering inventory and vendor coordination.
Administer Snow Plow Permitting program and ensure documentation and insurance compliance.
Manage AIPP Memorial Bench program including placement renewals compliance and mapping.
Coordinate Special Event Banner program including logistics inventory and vendor coordination.
Serve as AT&T account administrator for 31 department phones; oversee upgrades and troubleshooting.

Office & Customer Service Management

Oversee day-to-day office operations reception phones radio communications and correspondence.
Provide excellent customer service to the public Town staff vendors and contractors.
Assist with seasonal onboarding uniforms personnel action forms and welcome process.
Support planning and coordination of department events meals and special functions.

Other

Support Town-wide events and employee functions.
Follow Town of Vail safety and environmental practices.
Perform other duties as assigned.

Skills / Requirements

Knowledge Skills and Abilities

Exceptional organizational skills and attention to detail.
Ability to multi-task and prioritize in a fast-paced environment.
Strong written and verbal communication skills.
Excellent customer service and relationship-building skills.
Ability to maintain confidentiality and handle sensitive information.
Proficiency with MS Office (Word Excel) payroll/timekeeping systems purchasing software and records management platforms (LaserFiche preferred).
Self-motivated dependable and able to exercise sound judgment.

Education Experience and Certificates

High school diploma or equivalent required; associates degree in business accounting or a related field preferred.
35 years of administrative experience required.
Experience supporting payroll purchasing or finance preferred.
Valid Colorado drivers license and acceptable driving record.