Office Coordinator

Who We Are:

At VML we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise where creativity meets technology and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson we have forged a new path as a growth partner that is part creative agency part consultancy and part technology powerhouse.

Our global family now encompasses over 30000 employees across 150 offices in 64 markets each contributing to a culture that values connection belonging and the power of expertise spans the entire customer journey offering deep insights in communications commerce consultancy CRM CX data production and technology. We deliver end-to-end solutions that result in revolutionary work.

We are VML Enterprise Solutions - a group of talented engineers tech experts and creators who combine our passions and contribute to the IT world. You may know us better as Wunderman Thompson Technology in 2024 we changed our name but at the same time we remained a great team of people who deliver our best. We design build manage and run complex technology platforms and help our clients to benefit from our work and creativity.

The opportunity:

Launch your career as a Workplace Experience Coordinator. Thisearly-careerrole offers structured guidance and direct mentorship allowing you to quickly develop essential administrative skills and make an immediate impact in a supportive environment. If youre eager to learn this is your chance.

What youll get to do:

Office Administration & Communication:

• Manage incoming calls and messages.
• Greeting and direct visitors.
• Sort and distribute mail.
• Prepare meeting rooms and set up equipment.
• Oversee and manage our office supply inventory including the procurement of necessary items
• Proactive Problem Solving
• Reliable Office & Employee Support

Team & Facilities Support:

• Provide essential administrative support to the team.
• Perform facilities and safety tasks.
• Assist with team support.

Event Assistance:

• Oversees small-scale projects related to workplace improvements and internal employee branding initiatives

General Support:

• Undertake additional tasks as assigned.

What you should have:

Availability:

• Ability to work 30 - 40 hours per week (Monday-Friday).
• Availability to work on site in our Katowice office.

Experience & Skills:

• Prior experience as a receptionist/assistant or as a project team member (for events)
• Excellent communication organizational skills attention to detail and assertiveness.
• Adept at handling multiple requests from various individuals and departments.
• Strong problem-solving skills and analytical abilities.
• Good written and verbal communication skills in Polish and English (at least B2).
• Proficiency with MS Office.
  
  

What we offer:

Choose the type of contract that works best for you: mandate contract (FTC) or Contract of Employment (replacement contract).

Alongside the opportunity to work with some of the most exciting brands around the world well also prioritise your career development and help you grow your skills. Well empower you to make a difference allow you to be yourself and respect who you are.

Permanent only:
We offer a great benefits package including a discretionary bonus scheme training opportunities competitive pension medical insurance life assurance social events opportunities to buy and sell holidays family friendly policies discounts with hundreds of retailers and much more.

Our culture thrives on our core values designed for impact-driven individuals: Heart Brains and Courage.

We lead withHeart fostering empathy and trust where genuine connections and human-centric work flourish.
We empower yourBrainsfor innovation valuing relentless curiosity and collaborative intelligence to solve complex challenges.
And we championCourage inspiring you to speak up embrace experimentation and advocate for bold solutions that push our thinking to be better than yesterday.

AT VML Enterprise Solutions

Our Enterprise Solutions division houses strategic consultants creative and technical architects and skilled developers and operators that together help some of the worlds leading organisations to deliver outstanding digital experiences across all major routes to market worldwide: marketplaces online retailers D2C B2B and social platforms. With over 4200 experts in 55 operational centres across 34 countries our capabilities span the entire buying journey from customer acquisition through engagement to conversion and loyalty driving multi-channel growth for world-leading brands.

We work with some of the most exciting brands such as The Coca-Cola Company EY Bosch Unilever Ford DFS Mercedes-Benz Johnson & Johnson Nestlé Sainsburys Selfridges Shell and Tiffany & Co. Weve built over 500 platforms for brands and retailers and generate in excess of $29bn annually for our clients and work with over 50 strategic partners including Adobe SAP Salesforce HCL Shopify Sitecore BigCommerce commerce tools and Acquia. Our reputation is based on our people and we believe we have some of the best in the business.

As our business grows internationally were looking for new people to join us on our journey to inspire and take a key role in shaping some of the best commerce solutions services and websites in the world. Working as a team no problem is insurmountable; we share in our clients successes and believe that anyone can show creative bravery no matter what their role is in the team.

#LI-EMEA #LI-JS1 #LI-HYBRID

WPP (VML Enterprise Solutions) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

VML is a WPP Agency. For more information please visit our website and follow VML on our social channels via InstagramLinkedInandX.

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