Document Control Specialist II

Create and maintain Document Management Systems including library

distributions and participant matrix.

Ensure document control function is being performed in accordance with

corporate procedures and project requirements in a timely and efficient

manner

Facilitate flow of information and communication between clients vendors

subcontractors and staff; for various projects

Organize necessary filing and archiving of technical documents

Works with other team members and/or end-users to troubleshoot basic problems.

 Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media rotation procedures etc.

Manage and maintain templates and information on project servers

Drive improvements and efficiencies in our data management systems &

processes

Participating in other document control initiatives or data management tasks

under the direction of the functional team lead

Provides document management and project controls support which includes the receipt inventory audit tracking storage retrieval and distribution of both classified and unclassified electronic paper and other media project data and documents according to company policy and proper procedures for the projects.

Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.

Ensures that all local practices and activities comply with company policies and procedures.

Construction Project Administration

Technical Document Control

Development of Corporate Standards and Documents

Management of Corporate Document Data Base and File Life-Cycles

Coordinating of RFI RFR and Inspection Activities

Record management and document retention scheduling

Developing and conducting internal project and process audits

Preparation for ISO 9001:2008 external audit

Developing Standard Operating Procedures including guides and templates

Tracking of Key Performance Indicators

Minimum Requirements

At a minimum. candidate requires BA/BS 6 YORE or if candidate does not

have this they should have demonstrated equivalency of experience and/or

education

Working knowledge of Document Control software and methodologies

Experience working in a team environment

Ability to effectively communicate with all staff at all levels clients and

external vendors

Ability to anticipate project needs and work independently with minimal

supervision

Efficient and Resourceful at multitasking and proactive in problem solving.

Ability to work in a fast-paced environment and under pressure.

Strong organization skills with an attention to detail and Professional

technical writing skills.

Additional Information :

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time