Lease Analyst Administrator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL we see a Brighter Wayforward for our clients our people our planet and our communities. With over 200 years of real estate experience we are and always have been in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better smarter more innovative ways of working. We approach our work in a warmer more optimistic and inclusive way.

JLL is a global leader in helping clients envision where people will live work play shop and eat.

What this opportunity involves:

We are seeking a skilled Lease Analyst/Administrator to join our Property & Asset Management team supporting the Sydney Trains portfolio. This is an excellent opportunity for an established lease administrator or coordinator looking to advance their career within a dynamic transport infrastructure environment.

As the first point of contact with tenants leasing executives contractors and our client Sydney Trains you will be instrumental in projecting a positive image for JLL whilst managing critical leasing administration functions.

An overview of the role:

Lease Administration & Documentation

Coordinate and prepare documentation for new leases and assignments

Draft Invitation to Lease and Disclosure Statements supporting leasing executives

Create briefing notes and Heads of Agreement (HOAs) for client lease approvals

Prepare comprehensive lease documentation ensuring compliance with legal and client requirements

Manage lease document finalisation with lawyers including negotiations

Load completed lease documents into management systems

Stakeholder Management & Coordination

Liaise with Sydney Trains representatives internal leasing agents property management teams and tenants throughout leasing processes

Manage leasing meetings including minute-taking and distribution

Maintain leasing trackers for client reviews

Coordinate leasing activities for Expression of Interest campaigns

Marketing & Reporting

Manage property marketing across multiple platforms including JLL website RealCommercial Commercial Real Estate and social media

Collaborate with marketing team on EOI campaigns

Contribute to monthly leasing reports

Financial Administration

Manage tenant holding deposits and bank guarantees for incoming and renewing tenants

Handle various administrative tasks as required

Sound like you This is what were looking for:

2 years experiencein lease administration property management or similar role

Strong background in retail/commercial lease administration

Experience with or willingness to learn Retail Tenancy Legislation

Proficiency in MS Office Suite templates spreadsheets and database applications

Excellent numeracy and high attention to detail

Well-developed interpersonal and time management skills

Strong administrative capabilities

Commitment to risk management and mitigation

Professional organised and reliable

Self-motivated with excellent communication skills

Courteous patient and compassionate approach

Ability to prioritise and manage multiple projects simultaneously

Benefits:

Great employee discounts off fitness wellbeing & other renowned bands

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australias #1 Commercial Real Estate firm

Premium offices

What you can expect from us:

Youll join an entrepreneurial inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation we dont just accept that we are a place of many different people but we embrace it we celebrate it and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race gender age sexual orientation or disability and that is why for more than a decade we continue to rank among the Worlds Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates please apply following the link below quoting job reference number REQ464596

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.