Executive Assistant
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
A rapidly expanding privately held organization with multiple business ventures is seeking a seasoned Executive Assistant to provide high-level administrative and operational support to the CEO and executive leadership team. This individual will act as a trusted partner and right hand to the CEOanticipating needs maintaining alignment across priorities and ensuring that leadership is consistently positioned for success.
The ideal candidate thrives in a fast-paced entrepreneurial environment brings strong organizational discipline and discretion and enjoys managing both day-to-day details and big-picture initiatives.
Key Responsibilities
Executive Support & Communication
Manage complex calendars coordinate meetings and ensure the CEO and leadership team are fully prepared for all engagements.
Serve as a first point of contact for internal and external inquiries exercising sound judgment and professionalism in every interaction.
Draft and edit correspondence presentations and communications on behalf of executives while maintaining confidentiality at all times.
Operational Coordination & Project Management
Lead and support cross-functional initiatives and ad-hoc projects ensuring timely execution and alignment with company goals.
Track and manage key priorities follow-ups and deliverables to keep initiatives moving forward.
Plan and coordinate internal and client-facing events team meetings and off-sites handling logistics and communications from start to finish.
Organizational Administration
Maintain an organized and efficient office environment overseeing budgets vendor relationships and office supply management.
Support onboarding processes for new employees and maintain up-to-date personnel and HR-related documentation.
Anticipate operational needs and proactively identify opportunities to improve processes and systems.
Qualifications
7 years of experience supporting senior executives (CEO President or Founder) in a dynamic fast-moving organizationpreferably in a growth-stage or entrepreneurial setting.
Exceptional organizational time-management and prioritization skills with an ability to manage multiple competing priorities.
Strong written and verbal communication abilities with a focus on clarity follow-through and professionalism.
High degree of integrity discretion and judgment when handling confidential information.
Proactive and resourceful problem solver who can work independently with minimal oversight.
Skilled in Microsoft Office Suite (Excel PowerPoint Word Outlook Teams) and adept at managing complex scheduling and virtual collaboration tools.
Bachelors degree preferred or equivalent professional experience.
Why This Role
This is an opportunity to work closely with visionary leadership at a growing company that values initiative collaboration and long-term impact. The right candidate will play a key role in driving organizational efficiency and ensuring that strategic priorities are executed seamlessly.
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Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
The Jonus Group #1 Career Coaching Employment Agency - Best Mock Interviews, Linkedin Profile Optimization, Social Media Job Seekers, Outplacement Services, Career Goal Coach.
