Head of Administration
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Name: Head of Administration and Terminal Maintenance
Reporting to: Chief Executive Officer (CEO)
Job purpose:
This position is responsible for providing strategic leadership and overseeing the Terminal Maintenance & Administration functions ensuring operational excellence compliance and sustainability across all facilities. This role drives the integration of engineering practices with administrative operations manages large-scale projects and aligns departmental goals with organizational objectives.
Key responsibilities:
- Strategic Oversight:
- Develop and execute long-term strategies for terminal maintenance facility upgrades and administrative operations.
- Lead sustainability initiatives (e.g. energy efficiency green building certifications) to align with organizational goals.
- Facilities Management:
- Oversee maintenance of terminal buildings HVAC systems electrical LT supply civil infrastructure and yard operations.
- Ensure preventive and corrective maintenance programs are implemented effectively.
- Predictive Maintenance:
- Foster the adoption of predictive maintenance technologies (e.g. IoT sensors AI-driven analytics) to enhance equipment reliability and reduce downtime.
- Collaborate with technology providers to implement advanced monitoring systems for critical assets.
- Project Management:
- Infrastructure upgrades technology implementations and green initiatives.
- Manage budgets timelines and resources for capital and operational projects.
- Contract & Compliance:
- Approve high-value contracts and service level agreements (SLAs) for maintenance procurement and vendor services.
- Ensure compliance with safety environmental and local regulatory standards.
- Procurement & Budgeting:
- Oversee annual budgets for maintenance and administrative functions ensuring cost optimization.
- Collaborate with the Procurement Department for strategic sourcing and supplier negotiations.
- Stakeholder Engagement:
- Represent the department in executive meetings presenting performance metrics project updates and strategic plans.
- Liaise with regulatory authorities contractors and technology providers to ensure alignment with industry standards.
Educational Technical Qualifications and Experience required:
- Qualification: Masters/ Bachelors in Management.
- Engineering Qualification will be considered as an additional qualification.
- Minimum 15 years in facilities/maintenance management with 10 years in senior leadership roles.
- Proven track record in managing large-scale terminal or industrial facilities.
- Expertise in Administration management contract negotiations and budget oversight.
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
