HR & Office Coordinator

About Pelico :

Pelico is an innovative scale-up on a mission to revolutionize manufacturing intelligence through resource optimization. We have developed a platform that enables factories to be more agile efficient and resilient minimizing disruptions and ensuring continuous productivity.

In a world where factory disruptions strike every 16 minutes the future belongs to those who can turn complexity into clarity. At Pelico we empower industrial leaders to transform disruption into opportunity synchronizing people data and decisions in real time to unlock the full potential of operational resilience

Our work has earned recognition from industry leaders including Safran with the Digital Transformation Award and Microsoft which named us Scale-Up of the Year.

Why Join Pelico

• Innovative Leadership: As the premier leader in supply chain disruption management we redefine how factories operate bringing unmatched agility and resilience to factories.
• Cutting-Edge Technology: Our state-of-the-art SaaS Supply Chain Operations platform empowers factory teams to swiftly respond to disruptions ensuring minimal impact and maximum efficiency.
• Global Impact: Since our inception in 2019 weve partnered with industry leaders across aerospace industrial equipment and luxury watchmaking revolutionizing factory operations in over 15 countries. Esteemed clients include Airbus Safran Cartier Daikin and Eaton.

About our Team

With a dynamic team of over 140 professionals across the US and France Pelico is a melting pot of top-tier talent from Tech Data Science and Manufacturing domains.

Our collaborative environment fosters innovation and excellence driving us to solve complex challenges and shape the future of manufacturing.

Your roles mission:

As our HR & Office Coordinator youll be at the heart of our People Operations ensuring our team enjoys a seamless employee experience from onboarding to offboarding.

Youll manage day to day HR operations payroll coordination benefits and internal admin while making sure our offices remain a warm organized and inspiring place to work.

Youll play a key role in bringing structure compliance and efficiency to every HR process while contributing to the culture that makes our company unique.

Youll also oversee and manage one Apprentice to support daily operations.

Key Responsibilities :

1. Payroll & Compensation:

Prepare and validate monthly payroll inputs in all the countries (absences bonuses new hires leavers).

Maintain and update the salary grid; support the salary review and evolution process.

2. Benefits & HR Administration

Manage employee benefits (health insurance meal vouchers perks etc.).

Ensure compliance with local labor law and internal policies.

Handle employment contracts amendments certificates and HR documentation.

3. HR Processes & Data

Support the implementation and continuous improvement of HR processes (onboarding offboarding evaluations).

Keep employee data accurate and up to date in the HRIS.

Track key people metrics (turnover absenteeism engagement indicators).

4. Legal & Compliance

Ensure adherence to French as well as other relevant local labor regulations depending on the employees country of employment labor law and internal policies.

Support audits internal changes and documentation needs (CSE occupational health etc.).

5. Onboarding & Offboarding

Own the operational onboarding and offboarding process: prepare contracts materials and welcome sessions.

Ensure each employees arrival and departure experience is smooth and human.

6. Office Management

Oversee daily office operations: suppliers deliveries access badges supplies space organization.

Ensure a positive and productive work environment in the Paris office.

Plan and coordinate internal events (team rituals afterworks offsites).

Location : You will be based in Paris with English as your working language. We offer a hybrid work arrangement.

Preferred Qualifications & Skills

Pelico promotes inclusion and non-discrimination and acts daily in favor of social mix gender equality senior citizens & disability

What Were Looking For :

35 years experience in HR operations administration or office management (ideally in a scale-up)

Solid understanding of French labor law and payroll processes - UK / Germany / Netherlands knowledge is a strong plus

Highly organized autonomous and detail-oriented

Strong interpersonal skills and genuine desire to create a great employee experience

Fluent in French and English

Proficiency with HR tools (HiBob PayFit or equivalent)

What we offer:

Our culture thrives on trust and empowerment complemented by benefits that truly support you like :

• Work on a highly impactful product that users love!
• Office locations: In the heart of Paris (75002) and Miami USA.
• Stock Options: Available for every employee.
• Remote Flexibility: Enjoy the freedom to work from anywhere.
• Premium Health Coverage: Up to 70% covered by Pelico (Alan Healthcare).
• Meal Allowance: 10/day worked covered at 50% (via Swile card).
• Transportation Support: 50% public transportation coverage or an equivalent sustainable mobility package.
• Collaborative Environment: We foster a vibrant growth-focused workplace where professional development and team connections thrive.

Your interview experience :

1. HR screening Interview : 30-45 mins
2. Hiring Manager Interview : 1h
3. On-line case study : 1h
4. On-site or On-line case study presentation : 1h
5. fit Interview : 45 mins

Curious about life behind the scenes at Pelico Check out our Instagram page!