Payroll Coordinator, Permanent Full time

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Corporate Services Division

Invites applications for the position of:

Payroll Coordinator

Permanent Full-Time

Start Date: ASAP

2025 Salary Grid 6: $38.77/hr - $46.16/hr

Location: Brockville Ontario

Position Summary:

Reporting to the Human Resources Manager the Payroll Coordinator will perform all services required for the efficient operation of the payroll function for the United Counties of Leeds and Grenville.

Qualifications:

• Three-year community college or university education in Business or Payroll Administration.
• Canadian Payroll Certification/Designation would be considered an asset.

• Minimum of three (3) years experience with computerized payroll processing.
• Previous experience in a municipal and unionized setting would be considered an asset.
• Working knowledge of applicable employment legislation human resources policies and procedures and collective agreements.
• Computer proficiency in payroll and time and attendance systems word processing and spreadsheet applications (MS Office Suite). UKG experience would be an asset

Summary of Position Responsibilities:

Payroll Processing (approximately 50%)

• Process bi-weekly payroll with great attention to detail mathematical skill ability to work under pressure and during stressful situations to meet tight deadlines.
• Using the computerized payroll system (UKG) record and maintain sick leave vacation banked time and statutory holiday entitlements for all employees and prepare period reports to supervisors.
• Maintain computerized payroll files relating to earnings deductions payroll types and cycles employee information union contracts and banking information.
• Using Excel track and verify eligibility and process vision care claims boot allowances and other payroll reimbursements in accordance with HR Policy or Collective Agreements.
• Provide assistance in a tactful and composed manner and resolve payroll issues with employees and/or supervisors.
• Maintain and update payroll information with respect to collective agreements by-laws and other payroll legislation
• Calculate and process changes in employee wages including retroactive payments and benefit information

Auditing and Year End/New Year Procedures (approximately 10%)

• Balance payroll general ledger accounts and prepare journal entries as required.
• Update bi-weekly analysis spreadsheet to ensure accuracy and integrity of payroll data.
• Prepare the T4s for distribution complete and remit the T4s and T4 Summary to Revenue Canada
• Reconcile and remit the Employer Health Tax annual return
• Reconcile the Pensionable and Insurable Earnings Review (PIER) and respond to Canada Review Agency with findings.
• Participate in year-end audit with outside auditing firm. Answer questions provide information explain situations provided back-up analysis journal entries copies of timesheets employee information and payroll account reconciliations.
• Complete the Public Sector Salary Disclosure (PSSD) report annually to the various Ministries and per the PSSD Act prepare Attestation for Chief Administrative Officer signature and remit the report on-line.

Other Payroll Responsibilities (35%)

• Set up and maintain payroll functions in HRIS System such as employee information departments positions supervisors employee classes WSIB rates income codes benefit pay codes deduction pay codes bank pay codes and union groups.
• Complete governmental remittances as required: Source deduction (Income tax Canada Pension Plan and Employment Insurance) Employer Health Tax Family Responsibility Office Payments and Union Dues.
• Through the Ministry of Transportation online Portal conduct verification of employee drivers licence status for Paramedic Service employees Public Works employees and other employees as required and distribute reports to respective divisions.
• Calculate and prepare direct deposits for the monthly monetary Employee Recognition Service Awards for employees recognized for their long service.
• Complete Records of Employment and remit online to Service Canada
• Converse with governmental agencies as required to resolve discrepancies and/or provide employee information for processing such as: Canada Pension Plan disputes or Service Canada enquiries.

General (5%)

• Attend various meetings and conference calls such as: department meetings financial meetings meeting with employees regarding payroll concerns meetings with supervisors to discuss a payroll situation with an employee
• Communicate with all staff via email regarding updated payroll information or early deadlines
• Process manual cheques/off cycle payments when a significant error has occurred or special circumstance.

Other related duties as requested and required.

The foregoing job description reflects the general duties necessary to describe the principal functions of the position and shall not be construed to be all of the work requirements that may be inherent in this classification.

Please quote Requisition# PAYRO001330 and apply to the job posting on the Careers section of our website at View our Job Opportunities.

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will only be used for candidate selection.

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Applicants are required in advance to make any accommodation request known to Human Resources by contacting the department at 1- or using the Bell Relay Service.

Human Resources will strive to provide reasonable and appropriate accommodation for all applicants during the recruitment and selection process which will ensure the process is conducted in a fair and equitable manner.

Required Experience:

IC