Executive Assistant
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Job Location:
San Pedro - Philippines
Monthly Salary:
Not Disclosed
Posted on:
07-11-2025
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
About the Role
As the Executive Assistant youll serve as the right hand to the CEO managing their calendar communications and priorities to ensure time and energy are spent on leadership and strategy not logistics. This is not a reactive admin role; were looking for a proactive partner who can think ahead stay two steps in front and help translate big goals into daily action.
Requirements
Email & Communication Management
Manage and organize the CEOs inbox triage prioritize and draft responses to ensure timely communication.
Maintain a professional and consistent tone in all correspondence while ensuring confidentiality.
Track pending messages follow-ups and key threads to prevent missed communications.
Identify and flag urgent or high-impact matters requiring the CEOs attention.
Coordinate internal and external communications using Microsoft Outlook and Teams with expert proficiency.
Administrative & Executive Support
Manage the CEOs complex calendar including scheduling meetings protecting focus time and blending work and personal commitments.
Prepare meeting materials agendas and follow-up summaries to ensure alignment on deliverables.
Support quarterly and weekly planning rhythms translating company goals into structured weekly priorities.
Maintain organized digital records planner updates and accountability trackers.
Assist in preparing reports presentations and meeting summaries (including EOS materials).
Handle confidential and sensitive information with the highest level of discretion and professionalism.
Operations & Coordination
Coordinate across departments (Sales Operations Finance HR) to streamline leadership activities and ensure alignment.
Track action items meeting follow-ups and project milestones to support execution.
Assist in organizing leadership off-sites quarterly planning sessions and company events.
Arrange travel logistics flights hotels transportation and full itineraries for business and occasional personal travel.
Support ongoing operational improvement by recommending and implementing process efficiencies.
Qualifications
Bachelors degree in Business Administration Management or a related field.
At least 3 years of experience as an Executive Assistant Administrative Officer or in a similar role.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Proficient in Microsoft Office 365 (Outlook Teams Planner Word Excel PowerPoint).
Ability to handle confidential matters and work independently under minimal supervision.
Experience working with leadership or executive-level stakeholders is an advantage.
Benefits
At Beehive-BPO Corp (Also known as SolutionCX) we are committed to providing a supportive and rewarding work environment for our employees. Some of the key benefits include:
Full Work From Setup
Complete Government-Mandated Benefits SSS PhilHealth and Pag-IBIG
Night Differential & Holiday Pay
13th-Month Pay Bonus
HMO - Free for Employee and 1 free dependent
Accident Insurance
Paid Leave Entitlements
Quarterly Perfect Attendance Incentives
Company-Sponsored Events Team building employee engagement programs and more
Awards & Recognition Programs
Required Skills:
Role Understanding & Priorities Email & Communication Management Manage and organize the CEOs inbox triage prioritize and draft responses to ensure timely communication. Maintain a professional and consistent tone in all correspondence while ensuring confidentiality. Track pending messages follow-ups and key threads to prevent missed communications. Identify and flag urgent or high-impact matters requiring the CEOs attention. Coordinate internal and external communications using Microsoft Outlook and Teams with expert proficiency. Administrative & Executive Support Manage the CEOs complex calendar including scheduling meetings protecting focus time and blending work and personal commitments. Prepare meeting materials agendas and follow-up summaries to ensure alignment on deliverables. Support quarterly and weekly planning rhythms translating company goals into structured weekly priorities. Maintain organized digital records planner updates and accountability trackers. Assist in preparing reports presentations and meeting summaries (including EOS materials). Handle confidential and sensitive information with the highest level of discretion and professionalism. Operations & Coordination Coordinate across departments (Sales Operations Finance HR) to streamline leadership activities and ensure alignment. Track action items meeting follow-ups and project milestones to support execution. Assist in organizing leadership off-sites quarterly planning sessions and company events. Arrange travel logistics flights hotels transportation and full itineraries for business and occasional personal travel. Support ongoing operational improvement by recommending and implementing process efficiencies. Qualifications Bachelors degree in Business Administration Management or a related field. At least 3 years of experience as an Executive Assistant Administrative Officer or in a similar role. Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Proficient in Microsoft Office 365 (Outlook Teams Planner Word Excel PowerPoint). Ability to handle confidential matters and work independently under minimal supervision. Experience working with leadership or executive-level stakeholders is an advantage.
Company Industry
IT Services and IT Consulting
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
