Executive Administrative Assistant

At American Express our culture is built on a 175-year history of innovation shared values and Leadership Behaviors and an unwavering commitment to back our customers communities and colleagues. As part of Team Amex youll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills develop as a leader and grow your career.

Here your voice and ideas matter your work makes an impact and together you will help us define the future of American Express.

Technology Control & Compliance is looking for a highly organized and thoughtfully engaged Executive Assistant to play a central and critical role in the success of the Vice president of 1LoD Compliance and the Vice President of Risk ID Assessment and Testing and their respective teams.

This position requires comprehensive prioritization and interpersonal skills in addition to a strong sense of integrity with the utmost discretion. The ideal candidate must be highly communicative and able to work well in a dynamic and complex environment with multiple shifting priorities.

Key responsibilities include:

• Organize and proactively maintain calendars including scheduling meetings across multiple time-zones with a high level of integrity.
• Act as a point of contact for leaders with a professional manner using discretion while answering queries.
• Ensure VP is prepared for upcoming meetings and objectives by adapting to and accommodating shifting priorities.
• Coordinate domestic and international travel including air and hotel bookings liaise with other Amex offices for internal meetings and managing last minute changes as required.(hotel rental car and other travel-related needs).
• Process monthly expense reports on a timely basis in line with company requirements.
• Ensure timely follow-up on issues commitments and deadlines for the team.
• Communicate effectively with team members and associated departments.
• Procure office supplies and other departmental shipping needs.
• Support Ad-hoc administrative andproject work as directed by leadership.
• Manage and maintain departmental distribution groups regularly and accurately.
• Work closely with the Chief of Staff and the Technology Control & Compliance Executive Office to coordinate colleague engagement and culture activities.

Qualifications:

• Ability to interact successfully and diplomatically with senior management and their support staff.
• Strong written and verbal communication
• Excellent time management and organizational skills with a strong focus on accuracy and attention to detail.
• Proven ability to manage multiple priorities work within deadlinesand execute across multiple initiatives/tasks.
• Strong sense of teamwork with high personal accountability.
• Proactively identify problems determine possible solutions and actively work to resolve issues.
• High level of proficiency using MS Office including Word Excel and PowerPoint as well as internal AXP tools and systems WebEx MS Outlook Ariba and Concur.
• Strong interpersonal relationship and networking skills to build and maintain professional relationships across all areas of the organization.
• Able to operate with a high level of integrity for handling sensitive and confidential information.

Salary Range: $31.49 to $49.28 hourly bonus benefits

The above represents the expected hourly pay range for this job requisition. Ultimately in determining your pay well consider your location experience and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones physical financial and mental health as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical dental vision life insurance and disability benefits
• Flexible working model with hybrid onsite or virtual arrangements depending on role and business need
• 20 weeks paid parental leave for all parents regardless of gender offered for pregnancy adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

For a full list of Team Amex benefits visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race color religion sex sexual orientation gender identity national origin veteran status disability status age or any other status protected by law. American Express will consider for employment all qualified applicants including those with arrest or conviction records in accordance with the requirements of applicable state and local laws including but not limited to the California Fair Chance Act the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive professionally and personally. Thats why we have Amex Flex our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs colleagues will either work onsite in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers - Click to view the Know Your Rights poster. If the link does not work you may access the poster by copying and pasting the following URL in a new browser window: eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.