Accounting Specialist College of Medicine Finance and Administration (DOFA)

Gainesville, FL - USA

Yearly Salary: $ 54000 - 59000

Posted on: 07-11-2025

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Accounting Specialist
Classification Minimum Requirements:	A bachelors degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Job Description:	The College of Medicine Office of the Dean Division of Finance and Administration (DOFA) seek a detail-oriented Accounting Specialist to oversee various accounting processes within the Florida Clinical Practice Association (FCPA). This position reports to the Associate Director of Accounting in the College of Medicine Deans Office Finance and Administration. The Accounting Specialist is pivotal in managing FCPA disbursements coordinating cash management activities overseeing FCPA fixed assets coordinating annual insurance needs and ensuring smooth AP-related interactions with TD Bank. Additionally this position is tasked with tracking real property leases invoicing Shands 1/12th contracts and conducting reconciliations for payable contracts. This position requires an individual who can manage many tasks interact with individuals across campus and represent the office inside and outside the University. The incumbent is expected to work independently with minimal supervision and must be proactive with assignments have attention to details and take ownership of assigned responsibilities. About This Role: FCPA Ensures timely and accurate processing for all FCPA disbursements maintaining detailed records for auditing and reporting processes. Manages and maintains current and accurate inventory of FCPA fixed assets. Evaluates annual insurance coverage requirements for FCPA securing appropriate coverage when necessary. College of Medicine Cash Management Oversee the bi-weekly cash management processes monitoring cash balances and liquidity requirements. Responsible for appropriately reporting cash management and supporting decision-making processes. Contract Invoice and Reconciliation Generate invoices for Shands 1/12th contracts in accordance with contractual agreements ensuring timely submission of invoices. Verify accuracy of invoice data and monitor payment status. Conduct regular reconciliation of payable contracts document reconciliation procedures and communicate results to relevant stakeholders. TD Bank Liaison Serve as primary contact for all accounts payable related interactions with TD Bank. Address inquiries and resolve issues related to AP transactions. Real Property Leases Maintain a database of all real property leases associated with the College of Medicine. Monitor lease agreements for key dates and provide updates on real property leases to inform decision-making processes. We Offer Exceptional Benefits Low-cost State Health Plans: Medical Dental and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packages with 10 paid holidays paid family sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more Tuition Assistancethrough theUF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities including a great school system a lively downtown and a thriving local culture with farmers markets and craft breweries. Discover professional growth and quality of life in Gainesville where community innovation and work-life balance meet! For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
Expected Salary:	$54000 - $59000 annually; commensurate with education and experience.
Required Qualifications:	A bachelors degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Preferred:	Ability to work with deadlines Ability to work independently Ability to attend to details with a high level of quality at all times Ability to evaluate situations critically independently make decisions and obtain solutions while operating within policies laws rules and guidelines Ability to perform basic mathematical calculations Ability to plan and organize work assignments Ability to communicate effectively with people of all professional levels Knowledge of Microsoft Word Outlook Excel and Internet Explorer Knowledge of MS Dynamics SL Accounting System and PN3 Interface highly desirable Knowledge of PeopleSoft and fiscal accounting modules Knowledge of bookkeeping principles and practices Knowledge of and ability to create review post and balance fiscal records Good written and verbal communications skills (essential) Strong interpersonal skills
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Classification Title:Accounting SpecialistClassification Minimum Requirements:A bachelors degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.Job Description:The College of Medicine Office of the Dean Divisio...

Classification Title:	Accounting Specialist
Classification Minimum Requirements:	A bachelors degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Job Description:	The College of Medicine Office of the Dean Division of Finance and Administration (DOFA) seek a detail-oriented Accounting Specialist to oversee various accounting processes within the Florida Clinical Practice Association (FCPA). This position reports to the Associate Director of Accounting in the College of Medicine Deans Office Finance and Administration. The Accounting Specialist is pivotal in managing FCPA disbursements coordinating cash management activities overseeing FCPA fixed assets coordinating annual insurance needs and ensuring smooth AP-related interactions with TD Bank. Additionally this position is tasked with tracking real property leases invoicing Shands 1/12th contracts and conducting reconciliations for payable contracts. This position requires an individual who can manage many tasks interact with individuals across campus and represent the office inside and outside the University. The incumbent is expected to work independently with minimal supervision and must be proactive with assignments have attention to details and take ownership of assigned responsibilities. About This Role: FCPA Ensures timely and accurate processing for all FCPA disbursements maintaining detailed records for auditing and reporting processes. Manages and maintains current and accurate inventory of FCPA fixed assets. Evaluates annual insurance coverage requirements for FCPA securing appropriate coverage when necessary. College of Medicine Cash Management Oversee the bi-weekly cash management processes monitoring cash balances and liquidity requirements. Responsible for appropriately reporting cash management and supporting decision-making processes. Contract Invoice and Reconciliation Generate invoices for Shands 1/12th contracts in accordance with contractual agreements ensuring timely submission of invoices. Verify accuracy of invoice data and monitor payment status. Conduct regular reconciliation of payable contracts document reconciliation procedures and communicate results to relevant stakeholders. TD Bank Liaison Serve as primary contact for all accounts payable related interactions with TD Bank. Address inquiries and resolve issues related to AP transactions. Real Property Leases Maintain a database of all real property leases associated with the College of Medicine. Monitor lease agreements for key dates and provide updates on real property leases to inform decision-making processes. We Offer Exceptional Benefits Low-cost State Health Plans: Medical Dental and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packages with 10 paid holidays paid family sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more Tuition Assistancethrough theUF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities including a great school system a lively downtown and a thriving local culture with farmers markets and craft breweries. Discover professional growth and quality of life in Gainesville where community innovation and work-life balance meet! For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
Expected Salary:	$54000 - $59000 annually; commensurate with education and experience.
Required Qualifications:	A bachelors degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Preferred:	Ability to work with deadlines Ability to work independently Ability to attend to details with a high level of quality at all times Ability to evaluate situations critically independently make decisions and obtain solutions while operating within policies laws rules and guidelines Ability to perform basic mathematical calculations Ability to plan and organize work assignments Ability to communicate effectively with people of all professional levels Knowledge of Microsoft Word Outlook Excel and Internet Explorer Knowledge of MS Dynamics SL Accounting System and PN3 Interface highly desirable Knowledge of PeopleSoft and fiscal accounting modules Knowledge of bookkeeping principles and practices Knowledge of and ability to create review post and balance fiscal records Good written and verbal communications skills (essential) Strong interpersonal skills
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No