Executive Assistant
Share
Job Location:
Malvern, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
07-11-2025
Vacancies:
1 Vacancy
Job Summary
About Institutes
Located in beautiful Malvern Pennsylvania The Institutes are a not-for-profit comprised of diverse affiliates that educate elevate and connect people in the essential disciplines of risk management and insurance. Through products and services offered by our nearly 20 affiliated business units people and organizations are empowered to help those in need with a focus on understanding predicting and preventing losses to create a more resilient world.
Additionally we understand the importance of work-life balancein 2025 named us a Top Workplace for the tenth year and USA Today named us a USA Top Workplace for the third year. We provide excellent benefits and a friendly team-focused work environment to drive employee engagement.
Executive Assistant
The Executive Assistant will serve as a trusted partner to multiple business unit leaders providing essential administrative support to ensure smooth day-to-day operations. Key responsibilities include managing calendars coordinating meetings and events arranging travel and assisting with expense reporting.
Were looking for someone who thrives in a fast-paced environment can balance multiple priorities and approaches every task with professionalism and discretion. The ideal candidate is collaborative resourceful and adaptable with a strong ability to anticipate needs and solve problems quicky.
The successful candidate will be aligned with the core values of The Institutes: have a customer first mentality; be collaborative; be innovative; do what you say you will do; and always do the right thing.
What Youll Do:
- Manage complex calendars coordinate meetings and schedule appointments sometimes across multiple time zones.
- Arrange travel including itineraries accommodations and logistics.
- Prepare and process expense reports purchase orders and other administrative documentation.
- Draft proofread edit correspondence presentations and reports.
- Proactively anticipate needs of supported business unit leaders and make recommendations for more efficient and effective processes.
- Partner with business unit leaders and/or the Chief of Staff to support departmental initiatives and projects.
- Handle requests for information in a professional and timely manner
- Maintain high level of confidentiality through all work assignments.
What Were Looking For:
- College degree or equivalent professional experience preferred.
- 3 years of experience supporting executive level individuals preferably supporting multiple executives or business units.
- Exceptional organizational time management and multitasking skills.
- Excellent verbal and written communication skills with a professional demeanor
- Strong technology skills in the Microsoft Office Suite and virtual collaboration tools like Teams and Zoom.
- Proven ability to manage confidential information and interface with leadership.
Key Competencies
- Planning and Organizing Skills
- Computer and Technology Skills
- Professionalism and Discretion
- Communication Skills
- Team Orientation and Collaboration Skills
- Proactiveness and Problem Solving
The Best Part The Benefits!
To reinforce the importance of work-life balance employees enjoy excellent benefits including:
- 401(k) plan with company contribution up to 16%
- Generous time off package that includes paid vacation days personal days sick days and holidays
- Paid maternity and parental leave
- Tuition reimbursement
- Medical dental vision and prescription coverage
- On our Malvern campus: Free lunch every day when working on campus onsite fitness center and a beautiful 1.25-mile walking path!
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
The Institutes Knowledge Group offers over 25 Institutes Designations, online courses, sample courses, and more, to gain skills in risk management and insurance.
