Proposal Specialist

*Please be informed that this role is in the pooling stage meaning a talent pipeline in anticipation of future roles. We might not have an immediate opening for this role no definite timeline to call you back but we are likely to be hiring soon as our team is constantly growing and looking for talented people. 

Qualified applicants will be invited to take part in the initial screening and interview process of the talent acquisition team. If successful they will be placed in the talent pool and contacted as soon as the position opens.*

Job Brief:

The Senior Bids and Proposals Specialist is responsible for assisting the Team Lead in day-to-day operational management within the Bids and Proposals function. This includes involvement in strategy execution working with major pursuits and proposal managers and providing end-to-end proposal assistance training and guidance to junior members of the team.   

Duties and Responsibilities:

• Lead / Assist on region-specific must win pursuits and manage complex compliance requirements  

• Contribute to and lead Go /No Go and green light analysis / readiness to bid assessment in partnership with capture / bid managers; update CRM data as needed to maintain accuracy 

• Contribute to pre-RFP proposal planning Four Rules win strategy and message and ensure client issues and discriminators in deliverables. 

• Build positive relationships and support team formations on pursuits 

• Contribute write and edit key draft proposal content such as executive summaries or cover letters 

• Develop content plan for proposal or provide templates to writing team with specific requirements/compliance or messaging guidance 

• Facilitate and organize content for milestone and color reviews manage recovery and implementation of comments and finalization of documents and compliance 

• Collaborate with graphic designers on design and custom graphics or layout. Support final and edit layout in Word InDesign or other programs and follow branded templates and coordinate final production 

• Conduct client or industry research as needed 

• Serve as a champion for specific client/portfolio or sector of the business line and contribute to new content. 

• Coordinate with subcontractors to gather data required and provide technical guidance 

• Participate at pre-bid meetings with bid or capture manager to build knowledge or external relationships 

• Apply technical knowledge and work with senior members of the team in managing complex pursuits and developing process improvement initiatives 

• Assist the Team Lead in managing team workload and performing quality checks on output of junior members of the team prior to submission to stakeholders and clients 

• Address critical and unique issues identify risks and propose ways to prevent occurrence of similar issues and concerns 

• Lead and support key improvement projects and provide guidance and technical expertise to junior members of the team  

Qualifications :

Minimum Requirements:  

• Amenable for night shift schedule - 9PM to 6AM

• Open to hybrid set-up

• Bachelors degree in Communications Journalism Business Marketing or equivalent combination of experience and education 

• At least 6-8 years of Bid experience preferably within a professional services firm in a similar industry 

• Skills in Adobe Creative especially InDesign is required

• Advanced proficiency in MS Office tools such as Word and PowerPoint 

• Understanding of graphic design and an eye for communicating content visually can effectively use our brand guidelines and work with our corporate identity. 

Attributes:  

• Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors discrepancies & issues. (Attention to Detail) 

• Ability to gather integrate validate and analyse relevant data to develop resolutions findings and recommendations. (Analytical Thinking) 

• Ability to maintain a high level of collaboration among multiple internal and external stakeholders to effectively arrive at solutions and develop initiatives. (Collaboration) 

Additional Information :

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance and service recognition awards.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time