Parts Specialist Public Works

Marion County requires on-site work. Remote work is not available.

This position provides ordering and inventory support for the Consolidated Fleet Management (CFM) and Shops programs.

Item Request Processing

• Accept Item Requests and verify forms have been completed accurately.
• Follow County Procurement Rules and ensure proper authorization is present prior to fulfilling requests.
• Fulfill requests by either pulling from stocking inventory and / or ordering from vendors via phone computer and in person.
• Conduct in-depth research of requested items identifying best value purchases and placing orders.
• Receive ordered parts and supplies.
• Maintain open communications with Mechanics and Customers asking clarifying questions provide updates and verifying accuracy of request fulfillment.
• Notify the ordering party of the item(s) arrival and stage the item(s) in the appropriate location for future collection.

• Verify order accuracy comparing orders to packing slips and invoices.
• Utilize the county provided computer software system.
• Utilize basic county accounting cost information in the processing of invoices.
• Cost items ordered by the Parts Department to the appropriate department and / or asset ensuring correct cost strings are in place for the purpose of accounting and inventory.
• Maintain both electronic and paper records of items ordered updating documents indicating the status of items ordered from time of initial order to time of item billing.
• Establish and maintain positive control of invoices from time of receival to release of the invoice(s) to the accounting department.
• Track returns ensuring items are returned to vendors digital tracking of all returns is maintained electronically and all credit invoices are provided to the accounting department for processing.
• Conduct price comparisons for the purpose of establishing purchasing limits with vendors.
• Assist in the completion of annual inventories by answering questions conducting research and completing reviews of changes.
• Participate in a routine accuracy audit.
• Pick up and deliver parts to vendors as needed.
• Utilize equipment such as but not limited to mobile carts hand trucks pallet jacks and forklifts.

• Utilize reports to verify the state of stocking inventory.
• Make recommendations for Max / Min Changes.
• Evaluate items that need to be added or removed from stocking inventory.
• Review and evaluate stale inventory providing recommendations for items needing to be removed or reduced from inventory.
• Place orders with vendors as needed to replenish stocking inventory.
• Complete monthly cycle counts of designated items.
• Utilize the county provided computer software system to receive ordered stocking items into digital inventory and issue items out of inventory onto Work Orders and Overhead Accounts.
• Physically maintain stocking inventory by placing items in their designated stocking location keeping the multiple stocking locations throughout the campus controlled by the Parts Department organized clean and free of obstruction.
• Update stocking locations in the county provided computer software system as stocking locations change over time.
• Maintain supply of consumable inventory not tracked in the county computer software system.
• Work closely with the Bridge Ferry Sign Radio Communications and Fleet Departments Supervisors and Crew Leads determining and managing inventory needs.

• Maintain fuel records and monitors fuel levels. May assist in ordering or delivery of fuel.
• Assist in handling county equipment license and titles dealing with DMV as needed.

• Participate in basic through advanced incident command training and drills to maintain proficiency in EOC operations. Assumes any position assigned in the EOC up to and including command staff. Emergency Management duties may require working long hours outside normal business hours weekend/holiday work and may occur with little or no advance notice.

• Attend and represent Marion County at various meetings seminars workshops and conventions.
• May take part in chemical hazard cleanups according to training given for incidents on roads and road-related properties.

• Other duties as assigned by your supervisor.

1. High school diploma or equivalent; AND
2. Two years of experience in purchasing and maintenance of stock for automotive industrial heavy equipment and general supplies or inventory control; AND
3. One year of experience in data entry and use of parts manuals in purchasing parts and supplies; OR
4. Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.

• Must possess a current drivers license in the applicants state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: pass a criminal history background investigation however conviction of a crime may not necessarily disqualify an individual for this position.
• Final candidates selected for this position may be required to pass a physical examination by a county-appointed medical doctor.
• This position is represented by a union.
• This is a full-time position which is eligible for overtime.
• Typical Work Schedule: Shop Hours - Tuesday - Friday 7:00 a.m. - 5:30 p.m. rotating shifts to cover with flexibility depending upon the needs of the department season and program.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.