Academic Programs Administrative Assistant

Department: Psychological Sciences Sociology/Criminology Journalism/Mass Communications

Job Status: 25 hours per week during the academic year (all days on which fall and spring classes are in session)

FLSA Status: Non-Exempt

Reports To: Department Chairs

Grade/Level:

Amount of Travel Required: None

Work Schedule: Normally M-F 9:00-3:00

Positions Supervised:

POSITION SUMMARY

Responsible for administrative tasks in support of department chairs and faculty members in the departments of Psychological Sciences Sociology/Criminology and Journalism/Mass Communication.

ESSENTIAL FUNCTIONS

Assist department chairs and faculty members with a variety of administrative duties such as the following :

• Scheduling ordering and managing ADA accommodations for students taking nationally standardized exams.
• Scheduling dates/times space catering and renumeration for visiting speakers.
• Completing and processing routine academic forms.
• Maintaining spreadsheets tracking departmental data.
• Identifying students who are eligible for honor societies and other awards and assist with processing applications and awards.
• Assisting with preparation of annual departmental reports.
• Communicating with service-learning partners.
• Ordering of routine supplies.
• Providing general clerical support to all faculty members across the three departments.
• Other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

Problem Solving: The ability of the individual to recognize courses of action which can be taken to handle problems or potential problems and applying contingency plans to solve those problems. This competency asks the question How effectively can you think through an issue and develop a solution to a problem

Interpersonal: The ability of the individual to develop and maintain relationships with others. This competency asks the question How effectively do you relate with others

Oral Communication: The extent to which an individual communicates with economy and clarity actively engaging in conversations in order to clearly understand others message and intent and receives and processes feedback. This competency asks the question How well do you send verbal messages and listen to peoples responses in order to convey information

Written Communication: The extent to which an individual writes concise clear letters reports articles or e-mails including proofing and editing. This competency asks the question How well do you write edit and proof written materials

Organization: The ability of the individual to be structured and methodical in working skills. This competency asks the question Is your working style neat and disciplined

Detail Orientation: The ability of the individual to pay meticulous attention to all aspects of a situation or task no matter how small or seemingly unimportant. This competency asks the question How well do you understand and work with the nuts and bolts of a task

Education

High school diploma or equivalent required a bachelors degree is preferred; however equivalent education / experience will be considered

Experience

Successful applicants will be proficient with the Microsoft Office suite. Preference will be given to those with previous administrative/clerical experience.

PHYSICAL DEMANDS

Physical Abilities

Stand O

Walk O

Sit F

Handling / Fingering C

Reach Outward F

Reach Above Shoulder O

Climb N

Crawl N

Squat or Kneel O

Bend O

Push / Pull

12 lbs or less F

13-25 lbs O

26-40 lbs N

41-100 lbs N

Lift /Carry

10 lbs or less F

11-20 lbs O

21-50 lbs N

51-100 lbs N

Over 100 lbs N

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5 hrs/day)

EOE