Registrar (High)

Registrar - High School

Purpose Statement

The job of Registrar - High School is done for the purpose/s of providing academic support services that include the creation maintenance preservation and transmission of student academic records course related data and relevant information; coordinating school site visits and related activities; and responding to requests from a variety of sources in a timely efficient manner;.

Essential Functions

• Compiles a variety of information/data (e.g. transcripts health IEP attendance discipline records grades test scores senior recognition ceremony/ceremonies etc.) for the purpose of providing appropriate information required by site district and/or state.
• Coordinates school site visits (e.g. incoming students colleges technical schools etc.) for the purpose of providing receiving and/or exchanging information.
• Maintains master schedule master schedule updates and course requests for the purpose of providing information regarding staffing decisions course offerings and class sizes.
• Maintains a variety of confidential files documents and student records (e.g. permanent student records cumulative folders grades transcripts address changes eligibility for sports etc.) for the purpose of documenting and/or providing reliable information relative to student records.
• Participants in meetings workshops and seminars for the purpose of conveying and/or gathering information developing knowledge required to perform job functions and meet district objectives.
• Performs enrollment and withdrawal activities in the student information system for the purpose of ensuring compliance with financial legal state or federal requirements.
• Prepares documents (e.g. Merit Scholarship applications certificates programs bulletins reports memos letters etc.) for the purpose of documenting activities providing written reference and/or conveying information.
• Processes document requests (e.g. transcripts attendance records discipline records health records test scores history etc.) for the purpose of providing accurate and reliable information.
• Processes requests from students other districts colleges/universities and/or employment agencies (e.g. transcripts job verification etc.) for the purpose of providing requested information.
• Processes transcripts that are accurate with updated grades including course credit systems for the purpose of responding to an official transcript request(s).
• Provides support for district programs (e.g. DCF WRAP Drug & Alcohol Prevention KU Upward Bound KU Truancy Program GEAR UP etc.) for the purpose of providing information coordinating meetings and orientating personnel with building and/or policies.
• Responds to inquiries from a variety of internal and external parties for the purpose of providing information facilitating communication among parties and/or providing direction.
• Schedules counseling related activities (e.g. meetings coordinate assessments referral appointments etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel equipment and facilities.
• Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.

Other Functions

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills Knowledge and Abilities

SKILLS are required to perform multiple technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read technical information compose a variety of documents and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent codes regulations & laws related to student enrollment graduation and transfers; business telephone etiquette; and concepts of grammar and punctuation.

ABILITY is required to schedule a number of activities meetings and/or events; gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups; maintaining confidentiality; working as part of a team; working with detailed information; and working with frequent interruptions; adhere to district policies; regular attendance except when allowed leave.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; providing information and/or advising others; operating within a defined budget. Utilization of resources from other work units may be required to perform the jobs functions. There is a continual opportunity to impact the organizations services.

Working Environment

The usual and customary methods of performing the jobs functions require the following physical demands: occasional lifting carrying pushing and/or pulling some stooping kneeling crouching and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting 10% walking and 10% standing. The job is performed under conditions with some exposure to risk of injury and/or illness.

Experience Job related experience with increasing levels of responsibility is desired.

Education High school diploma or equivalent.

Equivalency

FLSA Status Approval Date Salary Range

Non Exempt 2/1/2018 13