Transcription Coordinator

Stefanini Group is hiring!

Stefanini is looking for a Transcription Coordinator (REMOTE)

Call: / Email:

Open for W2 candidates only!

Work Location

Responsibilities

We are seeking a mid-level Transcription Coordinator to support critical knowledge capture efforts within our R&D organization. This role will be instrumental in centralizing and managing interview recordings and transcripts for our Knowledge Book and criticality mapping initiatives. The ideal candidate will have a scientific background and strong transcription experience enabling them to accurately edit and align technical interview content for documentation and archival purposes.

Essential Functions & Responsibilities

• Edit transcripts for:
  1. Technical vocabulary accuracy (e.g. chemistry terms like casein micelle beta lactoglobulin)
  2. Removal of filler and misheard phrases
  3. Speaker attribution and timestamp alignment
• Initiate and manage Microsoft Teams sessions using the Record & Transcribe feature.
• Collect organize and securely store MP4 video files and machine-generated transcripts.
• Edit AI-generated transcripts to ensure:
  1. Accurate technical vocabulary
  2. Removal of filler words and misheard phrases
  3. Proper speaker attribution
  4. Sentence-level alignment with MP4 timestamps
• Ensure documents referenced during interviews are clearly associated with transcript content.
• Maintain strict version control and access protocols for all files.
• Coordinate closely with project stakeholders for interview scheduling and file retrieval.
• Handle basic audio/video file management tasks.
• Uphold confidentiality and data protection standards throughout all transcription activities.

• A minimum of a 2-year science degree is preferred.
  1. An Associates degree in a science field or
  2. A 2-year equivalent in a science-related program.
• If someone has a 4-year bachelors degree in a science field that certainly meets and exceeds the requirement
• 3 years of experience in transcription or interview coordination preferably in technical or R&D environments.
• Strong command of English including familiarity with scientific and technical terminology.
• Proficiency in Microsoft Teams recording and transcription workflows.
• Exceptional attention to detail and accuracy in editing.
• Experience with timestamping and speaker attribution in transcripts.
• Ability to manage confidential information with discretion and professionalism.
• Background in science or technical fields is strongly preferred.

Preferred Skills:

• Familiarity with transcription editing tools and formats (e.g. Word SRT Excel).
• Experience working with AI-generated transcription outputs.
• Strong organizational and file management skills.
• Ability to work independently and manage multiple tasks in a remote setting.

Listed salary ranges may vary based on experience qualifications and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore onshore and nearshore outsourcing IT digital consulting systems integration application and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas Europe Africa and Asia and more than four hundred clients across a broad spectrum of markets including financial services manufacturing telecommunications chemical services technology public sector and utilities. Stefanini is a CMM level 5 IT consulting company with a global presence. We are a CMM Level 5 company.

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