Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Career Opportunity
Role Title
Executive AssistantPurpose of role
This role is primarily responsible for providing logistical and administrative and project related support of a confidential nature. This includes preparing coordinating planning and organizing projects schedules meetings travel arrangements and itineraries maintaining complete accurate and well-organized files within a variety of filing systems and databases.This role is responsible for providing administrative assistance to the Global Chief Information and Operations Officer & Chief Commercial Officer as well as supporting other departmental business priorities as required.
Job Description
Key Responsibilities
- Meticulously managing calendars for the Global Chief Information and Operations Officer & Chief Commercial Officer prioritizing and rescheduling as required to ensure an organized daily schedule and orchestrate the smooth flow of daily activities including both internal and external meeting attendees
- Arrange all travel plans for the Global Chief Information and Operations Officer & Chief Commercial Officer as required which includes coordinating travel car and hotel arrangements
- Process expense reports through Workday including Amex Visa and Out-of-Pocket
- Manage the confidential files of the Global Chief Information and Operations Officer & Chief Commercial Officer to allow for quick retrieval both hard and soft documents
- Ensure that all Foresters policies and procedures are implemented regarding expense management invoice management travel policy and other policies
- Prepare agendas spreadsheets correspondence and draft memos presentation materials and handouts letters and other documents as required for review revision and approval
- Keep informed of all activities within the business areas managed by the Global Chief Information and Operations Officer & Chief Commercial Officer and assist where required
Key Qualifications
- Education (minimum required): Post-secondary education in Business Administration Office Administration or a related field is required
- A university degree is preferred
- Additional certifications in executive administration or project coordination are considered an asset
- Experience (minimum required): 10 years experience working at a senior executive support level with a solid understanding of corporate practices
- A strong alignment with Foresters organizational values
- Customer focused and flexible working under pressure multi-tasking and responding to frequently changing needs multiple and competing priorities and keen attention to detail and quality
- Willing to accommodate meeting schedules that may span different time zones and work patterns
- Strong technical capabilities including an advanced working knowledge of MS Word MS Excel Outlook PowerPoint and SharePoint
- High degree of initiative confidence and self-direction
- Must be self-motivated and solution driven
- Confident verbal and written communication skills with polished professional writing and the ability to proof-read and craft organization documents
- Strong interpersonal skills and team orientation to be able to interact and build relationships with all levels of staff and management
- Effective problem-solving abilities to be able to proactively resolve administrative questions and challenges expeditiously and in accordance with Foresters procedures
- Ability to think strategically and tactically assess options for short- and long-term impacts and act decisively
- Ability to handle sensitive and confidential material with the utmost professionalism
#LI-Hybrid
Equal Opportunity Employment and Inclusion at Foresters Financial we are committed to sustaining an equal opportunity environment for all job applicants. We embrace Inclusion Diversity and Equity (IDE) as a core strategic objective for building strong innovative teams in which all our employees can show up wholly and authentically as themselves.
Foresters Financial strives to provide an accessible candidate experience for prospective employees with different abilities. If you anticipate needing any type of accommodations during the recruitment process please email in advance of your appointment.
Thank you for choosing Foresters. Only those candidates who will be selected for further consideration will be contacted by our Talent Acquisition Team.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
