Accounts Payable & Payroll Specialist

Position: Accounts Payable & Payroll Specialist

Department: Administration

Reports to: CFO

Classification: Regular Part-time Non-Exempt

Grade: 24

Salary: $30.21/hour

Position Summary:

The Accounts Payable and Payroll Specialist supports Seattle Childrens Theatres financial and administrative operations by ensuring accurate and timely processing of data entry payroll and accounts payable for a diverse workforce including full-time part-time seasonal temporary casual and union employees. This part-time regular position (24 hours per week) maintains essential records related to payroll benefits and vendor payments while contributing to the theatres commitment to organizational efficiency accuracy and accountability. The Specialist works closely with the Finance and HR teams to ensure compliance with SCT policies union contracts and applicable federal and state regulations.

About SCT:

Seattle Childrens Theatre (SCT) has served more than 4 million children since its founding in 1975 through professional theatre and arts education in the Puget Sound region and beyond. Our mission is to provide children of all ages access to professional theatre with a focus on new works and theatre education.

SCT is committed to equity diversity accessibility and inclusion in all areas of our work. We encourage applicants of all races ethnicities religions gender identities and expressions sexual orientations abilities ages and backgrounds to apply. We value nontraditional career paths and transferable skills.

Essential Duties & Responsibilities:

Payroll Administration: 30%

Process bi-weekly payroll for full-time part-time seasonal and union employees.

Prepare and remit payroll-related tax and union payables in a timely manner.

Maintain accurate and confidential employee payroll records ensuring compliance with all applicable laws and collective bargaining agreements.

Update and manage the group benefits database and coordinate deductions with benefits carriers as needed.

Accounts Payable & Financial Processing: 35%

Process accounts payable invoices with accuracy and timeliness.

Categorize transactions to appropriate expense codes in QuickBooks and verify entries against the Profit & Loss and Balance Sheet accounts.

Ensure proper documentation approval and compliance with SCTs vendor management procedures.

Data Management & Recordkeeping: 30%

Maintain employee records in HRIS system (ADP) including contact information pay rates position changes and organizational structure.

Support data integrity between payroll benefits and accounting systems.

Assist in reconciling payroll and benefits expenses for month-end and year-end reporting.

Collaboration & Process Improvement: 5%

Work collaboratively with HR Finance and department managers to streamline processes and improve data accuracy.

Contribute to identifying and implementing efficiency improvements within payroll and accounts payable workflows.

Provide excellent customer service to employees and vendors by responding promptly to inquiries and resolving discrepancies.

Participate in special projects or audits as assigned.

Support SCTs commitment to belonging equity and inclusion through daily interactions and work practices.

Desired Skills & Qualifications

Required Skills

• Demonstrated ability to processcomplex payroll for a variety of employee types including full-time part-time seasonal temporary casual and union staff.
• Proficiency inaccounts payable processing with a strong commitment to accuracy and timeliness.
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities effectively.
• Proven commitment toprocess improvement and efficiency.
• Stronginterpersonal and customer service skills with the ability to communicate diplomatically and collaborate effectively across teams.
• Demonstrated ability towork both independently and collaboratively in a fast-paced environment.
• Strong data management and technical proficiency including experience with:
  • ADP Workforce Now or comparable HRIS/payroll systems
  • QuickBooks or other general ledger (G/L) accounting software
  • Microsoft Office Suite (Excel Word Outlook Teams)

Preferred / Nice-to-Have Skills

• Familiarity withnonprofit fund accounting and grant-related financial reporting.
• Experience working withinunionized environments or with collective bargaining agreements.
• Knowledge ofbudget tracking and reconciliation processes.
• Commitment toequity inclusion and collaborative workplace culture aligned with organizational values.

Physical Requirements & Work Environment:

The physical demands described here are representative of those an individual must meet in order to successfully perform the essential functions of this job. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.

• Sitting/Standing: Prolonged periods of sitting at a desk and working on a computer; occasional periods of standing or walking.
• Lifting: Ability to lift up to 20 pounds occasionally.
• Manual Dexterity: Frequent use of hands for typing handling papers and other office-related tasks.
• Visual/Auditory Requirements: Ability to read detailed information see a computer screen and hear spoken conversations over the phone and in person.
• Mobility: Ability to move around the office to interact with staff access files and attend meetings.

Work Environment:

• Environment: Typical office environment with standard office equipment such as computers phones photocopiers filing cabinets etc.
• Noise Level: Generally quiet to moderate.

Salary & Schedule:

Location:

• This position is based at 201 Thomas St Seattle WA in a typical office setting. The work requires on-site presence with occasional evenings and weekends. The site is accessible via public transportation. This position is eligible for one scheduled day of remote work per week after the 90 day

Schedule:

• This is a part-time hourly position typically scheduled for 24 hours per week. Flexible scheduling to support work-life balance may be discussed as needed. After a successful 90-day introductory period this position becomes eligible for one regularly scheduled remote workday per week. Remote work approval is subject to the needs of the business and must be coordinated in advance with the employees supervisor.

Salary:

• This is a regular part time non-exempt position paying $30.21/hour.

Benefits:

• Part-time employees are eligible for prorated holiday pay if the employee works the week that the holiday falls.
• Part-time employees accrue PSST based on the City of Seattle Paid Sick and Safe Time ordinance and may use and carry over 52 hours if PSST per fiscal year.
• Seattle Childrens Theatre offers employees the option of purchasing an array of additional insurance coverage through AFLAC.
• Part-Time employees are eligible for holiday pay if the employee works the week that the holiday falls.
• Seattle Childrens Theatre offers employees the opportunity to participate in 403(b) plan in order to save a portion of their earnings on a pre-tax basis.
• SCT offers discount parking through Seattle Center.
• SCT offers discounted public transportation enrollment through ORCA Passport.