Special Events and Operations Coordinator

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Development Coordinator to join our Greater Phoenix Division based in Tempe AZ.

Responsible for special events and operations the Development Coordinator is an integral member of the team and advances our lifesaving mission through providing detailed data management administrative coordination organization and planning. Help us create outstanding experiences and make an extraordinary impact on the health and wellbeing of our communities!

This position is a hybrid role and requires working from the Tempe office at least three days per week (daily during peak periods). This position also involves staffing off-site meetings and events including those outside of regular business hours.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX and .

• In this multi-faceted role provides a wide variety of skilled logistical administrative and data management support ensuring all programs events and office functions run efficiently. Ensures a high quality of service is provided to all staff volunteers and other external and internal customers.

• Supports Event Planning Director on assigned event logistics including overseeing event registration silent auction management and collateral/signage design and production.
• Plans manages and implements assigned ancillary events. Includes vendor selection and management contract negotiation visual innovation budget management resource optimization and execution excellence. Leads event day execution for assigned events.
• In coordination with internal partners recruits orients and trains event volunteers as needed. Manages volunteers on event day.
• Designs and ensures that collateral signage and visual needs of events are produced according to event specifications and adhere to American Heart Association branding guidelines.
• Procures necessary resources and may solicit in-kind donations.

• Responsible for the accurate timely processing of mail and donations in accordance with established requirements and standards. Adheres to policies and procedures for handling cash checks revenue and expense management.
• Completes financial processes including event reconciliations timely and accurately ensuring that event systems are updated with payment and donation information and that sponsor information is properly recorded.
• Ensures that campaign and customer data in systems is complete accurate and error-free and identifies and addresses any gaps in a timely and resourceful manner.
• Coordinates email campaigns utilizing CRM systems.
• Prepares reports that meet the needs of senior leadership and Development teams.

• Processes invoices for payment conducts research as assigned organizes and orders event supplies and maintains inventory tracker.

• Completes assigned projects and events accurately timely and in compliance with applicable laws ordinances and policies for safe effective and efficient operations. Manages overlapping timelines demonstrating strong multi-tasking skills and an ability to work on multiple projects/events simultaneously.
• Supports daily office operations as assigned.
• Proactively takes responsibility for ensuring the Divisions needs are met in the most effective efficient manner possible to ensure the highest level of customer service and satisfaction with timely communication with internal and external partners and customers.

• Three (3) years of relevant experience that includes:
  • Ability to manage multiple projects simultaneously meet specified timelines and anticipate needs for effective operations.
  • Administrative expertise with complex clerical responsibilities data management and finance processes.
  • Event coordination with the demonstrated ability to plan and execute detailed logistics.
• Effective oral written communication and presentation skills with an eye for visually appealing creative design and branding consistency.
• Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally.
• Ability to organize plan and complete projects of varying complexity with an exceptional attention to detail.
• Advanced proficiency in Microsoft Office applications and Canva.
• High School Diploma or equivalent.

Here are some of the preferred skills we are looking for:

• Demonstrated ability to recruit train and manage volunteers with success in delegating and accomplishing goals through empowering volunteers.
• Knowledge of corporate and community networks.
• Knowledge of American Heart Associations mission and programs.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
  
  
• Performance and Recognition You are rewarded for achieving success through annual salary planning and incentive programs; eligibilityfor an incentive program is based on the type of position.
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

This position not a match with your skills Click here to see other opportunities.

In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities