Executive Assistant

We are searching for an Executive Assistant to support 2 Sales leaders. This Executive Assistant position is critical to the operations and culture of the organization as you are the liaison between the executive team administrative team employees and clients. You should be highly organized detail-oriented self-motivated and have great communication/social skills.

While supporting these executives you will be a true partner with them day to day while you manage internal and external schedules travel and expenses email/inbox and communications as well as all daily administrative duties. You are a detail-oriented taskmaster who cant stand to have anything unchecked on your to-do list or an email unanswered. Your world is email calendars and to-do lists. Occasionally you attend meetings on his behalf create presentations and juggle priorities often. You are easy to speak with and respond in a timely manner to questions from other team members. You will handle all daily support and organization as well as task and team management for this executive.

Key Responsibilities

Monitor the executives many daily emails to label them flag important ones for attention and respond to any that you can handle directly. Write and edit emails draft memos and prepare communications on each executives behalf.

Schedule (and reschedule) impossible meetings across multiple time zones with busy executives other executive assistants and large groups by email and Slack.

Manage all travel including booking flights hotel reservations and other travel arrangements for local domestic and international trips.

Be available in the office when executives are in the Austin office for all-hands QBRs end of quarter etc. for other team functions.

Plan customer partner or internal dinners off-sites and QBRs

Organize documents within Confluence

Review upcoming calendars or travel plans to catch any little details that were missed or entered incorrectly and keep the executives abreast of all plans.

Create and submit monthly expense reports

Have daily catch-up calls with executives to review needs calls schedule changes etc.

Create customer profiles for introductory calls

Facilitate internal communication (e.g. distribute information and schedule presentations)

Organize off-sites and meetings including scheduling sending reminders and organizing catering when necessary.

Ability to handle and protect confidential information with the highest level of discretion.

Manage the executives day-to-day calendar including making appointments and prioritizing the most sensitive matters.

Ability to operate within an environment of ambiguity; to problem solve on your feet; remain calm when chaos strikes.

Ability to build rapport and work across functional teams.

Ability to work independently and with a team (internal and external) on multiple projects in a fast-paced environment.

Ability to manage multiple calendars at once; understanding of business context to juggle priorities and plan.

About you

You work well independently and within an administrative team structure.

You are a forward thinker efficient and always a step ahead.

You are a documenter. You make lists and spreadsheets to stay focused and meet deadlines.

You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.

You are extremely organized and plan but you dont get stressed out when things change at the last minute. Because they will. You roll with it.

Youre unfazed. When everyone else is getting stressed or excited you keep your cool.

You are available to be in the office as needed by your executives but also enjoy working from home remotely.

You plan to stay in Austin and grow within this role long term.

Familiarity and experience within SaaS/start-up industries are a plus.

About our team

We treat others the way we want to be treated

We are transparent and communicate clearly

We communicate when we cannot meet a deadline and suggest a solution

We are professional and presentable and greet everyone cheerfully

We enjoy encouraging each other and collaborating

We enjoy working with our executives teams and administrative team

Required Skills/Experience

Must have previous experience as an Executive Assistant for senior-level sales executives within a large company.

5 -8 years of experience in a similar role

Excellent verbal and written communication skills

Benefits and Compensation listed vary based on the location of your employment and the nature of your employment with SailPoint.

As a part of the total compensation package this role may be eligible for the SailPoint Corporate Bonus Plan or a role-specific commission along with potential eligibility for equity participation. SailPoint maintains broad salary ranges for its roles to account for variations in knowledge skills experience market conditions and locations as well as reflect SailPoints differing products industries and lines of business. Candidates are typically placed into the range based on the preceding factors as well as internal peer equity. We estimate the base salary for US-based employees will be in this range from (min-mid-max USD):

Base salaries for employees based in other locations are competitive for the employees home location.

Benefits Overview

1. Health and wellness coverage: Medical dental and vision insurance

2. Disability coverage: Short-term and long-term disability

3. Life protection: Life insurance and Accidental Death & Dismemberment (AD&D)

4. Additional life coverage options: Supplemental life insurance for employees spouses and children

5. Flexible spending accounts for health care and dependent care; limited purpose flexible spending account

6. Financial security: 401(k) Savings and Investment Plan with company matching

7. Time off benefits: Flexible vacation policy

8. Holidays: 8 paid holidays annually

9. Sick leave

10. Parental support: Paid parental leave

11. Employee Assistance Program (EAP) and Care Counselors

12. Voluntary benefits: Legal Assistance Critical Illness Accident Hospital Indemnity and Pet Insurance options

13. Health Savings Account (HSA) with employer contribution

SailPoint is an equal opportunity employer and we welcome all qualified candidates to apply to join our team. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability protected veteran status or any other category protected by applicable law.

Alternative methods of applying for employment are available to individuals unable to submit an application through this site because of a disability. Contact or mail to 11120 Four Points Dr Suite 100 Austin TX 78726 to discuss reasonable accommodations. NOTE: Any unsolicited resumes sent by candidates or agencies to this email will not be considered for current openings at SailPoint.