Staffing Administrative AssistantSecretary I

Max Bill Rate: ****
Shortlisting 11/7
Minimum associates required


Corporate Events is a team of event professionals who use strategic project management and solutions-oriented customer service to plan best in class events that support the company s key initiatives and corporate calendar. The primary responsibility of the Corporate Events Associate is to provide support to the team in planning and executing events. This includes a wide range of activities such as coordinating vendors organizing logistics managing budgets communicating with key stakeholders and assisting with event planning and execution. This role will also play a vital part in providing comprehensive support to the organization focusing on administrative tasks and system maintenance.

Day to Day Responsibilities:
Assist the team with assigned corporate events following established policies and procedures to fulfill customer expectations
Collaborate with both internal and external vendors including media IT Global Security Corporate Aviation and external vendors/venues such as the Client Museum of Glass to ensure the delivery of high-quality events

Help with travel arrangements including hotel and ground transportation and also act as a secondary planner for logistics
Support the team with administrative duties such as conference room management printing event materials creating event diagrams and layouts
Offer systems administration support to enhance the organizations operational effectiveness utilizing the departments technology platforms
(i.e. SharePoint room scheduling tool Microsoft Office 365)
Collaborate with vendors to process orders balance accounts and aid in the submission of expense reports
Participate in the departments time tracking and metrics program to promote continuous enhancement in process efficiency and effectiveness
General - Client (L4)
Uphold strict confidentiality of information obtained during the coordination and support of meeting and event logistics
Hours of work/work schedule:
Monday Friday standard business hours.
May need to support evening or weekend events as needed.
This is not a remote position.

Required Education: Bachelor s degree preferred

Required Years and Area of Experience:
Minimum of 1 years of event planning experience
Required Skills:
Strong organizational and time-management skills
High-level of confidentiality
Excellent communication and interpersonal skills
Ability to work independently or in a team environment
Creative thinking and problem-solving abilities
Attention to detail
Ability to prioritize and manage multiple projects simultaneously
Strong project management skills
Strong customer satisfaction focus

Desired Experience / Qualifications / Skills: M365 Office

Soft Skills:
Possess excellent written and verbal communications skills
Ability to make decisions
Ability to adapt to constant change
High level of integrity
Must be able to professionally handle stressful situations and meet deadlines

This is the pay range that Magnit reasonably expects to pay someone for this position however as a supplier your expected pay range may differ: ****/hour-****/hour. Benefits: It is recommended that employers include a general description of any health or compulsory benefits for compliance with Pay Transparency laws.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.