Financial Administrator and Cashier

Stellenbosch - South Africa

Monthly Salary: Not Disclosed

Posted on: 15 days ago

Vacancies: 1 Vacancy

Job Summary

Department Description/Departement Beskrywing

Operations and Finance Division

Student Finances Division

Financial Administrator and Cashier (Post Level 12)

(Stellenbosch Campus)

Ref. FIN/280/1025

There are two main focuses for this role: For the cashierelement the incumbent is responsible for processing and issuing receipts of daily payments made at cashiers; balance daily cashier transactions; respond to student fees payments and questions; allocate and process all Stellenbosch University (SU) bank payments efficiently and effectively; send out the original degree certificates to students; and upload and activate of washing and printing quotas.

As financial administratorthe incumbent must efficiently manage administrative tasks related to student fees and office operations. This includes responsibilities such as loading of requisitions and procurement of office stationery; responding to student queries and handling administrative support tasks.

Afdeling Bedryf en Finansies

Afdeling Studentefinansies

Finansile Administrateur en Kassier (Posvlak 12)

(Stellenbosch-kampus)

Verw. FIN/280/1025

Daar is twee hooffokusse vir hierdie rol: Vir die kassierelementis die posbekler verantwoordelik vir die verwerking en uitreiking van kwitansies van daaglikse betalings wat by kassiere gemaak word; daaglikse kassiertransaksies balanseer; reageer op studentegelde se betalings en vrae; toewys en verwerk alle bankbetalings van die Universiteit Stellenbosch (US) effektief en doeltreffend; stuur die oorspronklike graadsertifikate aan studente uit; en laai en aktiveer was- en drukkwotas.

As finansile administrateurmoet die posbekler administratiewe take wat verband hou met studentegelde en kantoorbedrywighede doeltreffend bestuur. Dit sluit verantwoordelikhede in soos die laai van rekwisisies en die verkryging van kantoorskryfbehoeftes; reageer op studentenavrae en hantering van administratiewe ondersteuningstake.

Duties/Pligte

Arranging managing and overseeing the registration process for all student cards and scheduling and coordinating all required arrangements. Arranging and delegating temporary staff for necessary services during main registration.
Responsible for liaising timesheets for compensation of all temporary staff and ensuring that correct information regarding compensation matches the timeline.
Processing student account information received from Academic Administration and recovering all student costs incurred.
Accessing appropriate databases and providing current and accurate information.
Providing auditors with any required support documents.
Assisting with ad hoc duties related to student fees when required.
Assisting with loading of requisitions for purchases.
Procuring office stationery paper and student cards.
Providing client service information and assistance to students/ departments as required either via email telephonically or in person.
Processing receipts in person.
Receiving and processing credit card and bank payments for receipts (on instruction from the colleague who administers the bank accounts) and ensuring that the amount paid is allocated to the student account.
Handling financial transactions related to student fees including tuition payments fees assessments and issuing refunds. Ensure the amount paid is allocated to the correct student account and debtor payments are correctly allocated to the correct cost centre.
Balancing the total daily input for cashier transactions on a daily basis for transfer to the GL. Correcting data for transfer to the GL for receipts processed. Managing and disbursing degree certificates; and handling queries from students who did not receive their degrees at graduation as a result of outstanding student fees.
Checking that any debts are paid by students that POPs are sent when the payment reflects on the student account and ensuring correct contact details.
Generating and processing all printing and laundry quotas as required by students.
Closing off the printing and laundry balances on the fee accounts. Authorisation of inter-departmental requisitions for residence laundry quota administration - loading cancellation and enquiries.

Rel bestuur en hou toesig oor die registrasieproses vir alle studentekaarte en skeduleer en kordineer alle vereiste relings. Rel en delegeer tydelike personeel vir nodige dienste tydens hoofregistrasie.
Verantwoordelik vir die skakeling van tydstate vir vergoeding van alle tydelike personeel. Verseker dat korrekte inligting rakende vergoeding ooreenstem met die tydlyn.
Verwerk studenterekeninginligting wat van Akademiese Administrasie ontvang is en verhaal alle studentekoste wat aangegaan is.
Kry toegang tot toepaslike databasisse en verskaf huidige en akkurate inligting.
Voorsien ouditeure van enige vereiste ondersteuningsdokumente.
Hulpverlening met ad hoc-pligte wat verband hou met studentegelde indien nodig.
Hulpverlening met die laai van rekwisisies vir aankope.
Verkryging van kantoorskryfbehoeftes papier en studentekaarte.
Verskaf klintediensinligting en bystand aan studente/departemente soos benodig hetsy per e-pos telefonies of in persoon.
Verwerk kwitansies persoonlik.
Ontvang en verwerk kredietkaart- en bankbetalings vir kwitansies (in opdrag van die kollega wat die bankrekeninge administreer). Maak seker dat die betaalde bedrag aan die studenterekening toegeken word.
Hanteer finansile transaksies wat verband hou met studentegelde insluitend klasbetalings fooie-assesserings en die uitreiking van terugbetalings. Maak seker dat die bedrag wat betaal is aan die korrekte studenterekening toegewys word en dat debiteurbetalings korrek aan die korrekte kostepunt toegewys word.
Balanseer totale daaglikse insette vir kassiertransaksies op n daaglikse basis vir oordrag na die GL. Regstelling van data vir oordrag na die GL vir kwitansies wat verwerk word. Die bestuur en uitbetaling van graadsertifikate; en hanteer navrae van studente wat nie hul grade by die gradeplegtigheid ontvang het nie as gevolg van uitstaande studentegelde.
Maak seker dat enige skuld deur studente betaal word dat bewys van betaling gestuur word wanneer die betaling op die studenterekening weerspiel word en dat die kontakbesonderhede korrek is.
Genereer en verwerk alle druk- en wasgoedkwotas soos vereis deur studente.
Sluit die druk- en wasgoedsaldos op die fooirekeninge. Magtiging van interdepartementele rekwisisies vir koshuiswasgoedkwota-administrasie - laai kansellasies en navrae.

Job Requirements/Pos Vereistes

An appropriate National Diploma.
At least two to three years experience in financial administration/cashiering preferably in a higher education environment.
Experience as a cashier.
Strong numerical and reconciliation skills.
Accuracy and attention to detail in financial processing.
Excellent computer literacy (MS Excel Word Outlook).
Good understanding of financial controls and audit compliance.
The ability to interpret and apply the Universitys financial policies.

n Toepaslike Nasionale Diploma.
Minstens twee tot drie jaar se ervaring in finansile administrasie/kassier-werk verkieslik in n horonderwysomgewing.
Ervaring as kassier.
Sterk numeriese en rekeningversoeningsvaardighede.
Akkuraatheid en aandag aan detail in finansile verwerking.
Uitstekende rekenaargeletterdheid (MS Excel Word Outlook).
Goeie begrip van finansile kontroles en ouditnakoming.
Die vermo om die Universiteit se finansile beleid te interpreteer en toe te pas.

Recommendation/Aanbeveling

Experience with SUNStudent (Academia) or a similar financial system will be advantageous.
Strong client service orientation and communication skills.
Ability to work accurately under pressure and meet deadlines.
High level of integrity and professionalism.
Strong organisational and problem-solving abilities.
The ability to work both independently and as part of a team.
Adaptability and willingness to learn University systems and processes.

Ervaring van SUNStudent (Academia) of n soortgelyke finansile stelsel sal voordelig wees.
Sterk klintediensorintasie en kommunikasievaardighede.
Die vermo om akkuraat onder druk te werk en sperdatums na te kom.
Ho vlak van integriteit en professionaliteit.
Sterk organisatoriese en probleemoplossingsvermons.
Vermo om beide onafhanklik en as deel van n span te werk.
Aanpasbaarheid en bereidwilligheid om universiteitstelsels en -prosesse te leer.

How To Apply/Hoe Om Aansoek Te Doen

#LI-POST

#PSS

The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan.

Stellenbosch University reserves the right not to make an appointment.

Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references) must reach the University before or on the closing date in the advertisement.

APPLY ONLINE AT USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

If you have received no feedback from the University after four to six weeks of the closing date kindly accept that your application was unsuccessful.

Die Universiteit Stellenbosch is tot gelyke indiensneming (GI) verbind en aanstellings word ooreenkomstig die institusionele GI-plan gemaak.

Die Universiteit Stellenbosch behou die reg voor om nie n aanstelling te maak nie.

U aansoek moet vergesel wees van n volledige curriculum vitae (met die name en eposadresse van minstens drie referente)en moet die Universiteit voor of op die sluitingsdatum in die advertensie bereik.

DOEN AANLYN AANSOEK BY OP DIE APPLY NOW-SKAKEL REGS BO-AAN DIE BLAD VAN DIE SPESIFIEKE VAKATURE TE KLIEK.

Die Universiteit behou die reg voor om kwalifikasies na te gaan en agtergrondinligting oor alle kandidate in te win.

Indien u nie binne vier tot ses weke na die sluitingsdatum van die Universiteit verneem nie aanvaar asseblief dat u aansoek onsuksesvol was.

Enquiries/Navrae

Enquiries about this post:Mr Gerard Paris on or at

Enquiries about remuneration/benefits and technical assistance with the electronic application process:Human Resources Client Services Centre on (Stellenbosch) or (Tygerberg) or at

Navrae oor hierdie pos:Mnr. Gerard Paris by 021 808 P of by

Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses:Menslike Hulpbronne Klintedienssentrum by (Stellenbosch) of (Tygerberg) of by

Required Experience:

Unclear Seniority

Department Description/Departement Beskrywing Operations and Finance DivisionStudent Finances DivisionFinancial Administrator and Cashier (Post Level 12)(Stellenbosch Campus)Ref. FIN/280/1025There are two main focuses for this role: For the cashierelement the incumbent is responsible for processing ...

Arranging managing and overseeing the registration process for all student cards and scheduling and coordinating all required arrangements. Arranging and delegating temporary staff for necessary services during main registration.
Responsible for liaising timesheets for compensation of all temporary staff and ensuring that correct information regarding compensation matches the timeline.
Processing student account information received from Academic Administration and recovering all student costs incurred.
Accessing appropriate databases and providing current and accurate information.
Providing auditors with any required support documents.
Assisting with ad hoc duties related to student fees when required.
Assisting with loading of requisitions for purchases.
Procuring office stationery paper and student cards.
Providing client service information and assistance to students/ departments as required either via email telephonically or in person.
Processing receipts in person.
Receiving and processing credit card and bank payments for receipts (on instruction from the colleague who administers the bank accounts) and ensuring that the amount paid is allocated to the student account.
Handling financial transactions related to student fees including tuition payments fees assessments and issuing refunds. Ensure the amount paid is allocated to the correct student account and debtor payments are correctly allocated to the correct cost centre.
Balancing the total daily input for cashier transactions on a daily basis for transfer to the GL. Correcting data for transfer to the GL for receipts processed. Managing and disbursing degree certificates; and handling queries from students who did not receive their degrees at graduation as a result of outstanding student fees.
Checking that any debts are paid by students that POPs are sent when the payment reflects on the student account and ensuring correct contact details.
Generating and processing all printing and laundry quotas as required by students.
Closing off the printing and laundry balances on the fee accounts. Authorisation of inter-departmental requisitions for residence laundry quota administration - loading cancellation and enquiries.

Rel bestuur en hou toesig oor die registrasieproses vir alle studentekaarte en skeduleer en kordineer alle vereiste relings. Rel en delegeer tydelike personeel vir nodige dienste tydens hoofregistrasie.
Verantwoordelik vir die skakeling van tydstate vir vergoeding van alle tydelike personeel. Verseker dat korrekte inligting rakende vergoeding ooreenstem met die tydlyn.
Verwerk studenterekeninginligting wat van Akademiese Administrasie ontvang is en verhaal alle studentekoste wat aangegaan is.
Kry toegang tot toepaslike databasisse en verskaf huidige en akkurate inligting.
Voorsien ouditeure van enige vereiste ondersteuningsdokumente.
Hulpverlening met ad hoc-pligte wat verband hou met studentegelde indien nodig.
Hulpverlening met die laai van rekwisisies vir aankope.
Verkryging van kantoorskryfbehoeftes papier en studentekaarte.
Verskaf klintediensinligting en bystand aan studente/departemente soos benodig hetsy per e-pos telefonies of in persoon.
Verwerk kwitansies persoonlik.
Ontvang en verwerk kredietkaart- en bankbetalings vir kwitansies (in opdrag van die kollega wat die bankrekeninge administreer). Maak seker dat die betaalde bedrag aan die studenterekening toegeken word.
Hanteer finansile transaksies wat verband hou met studentegelde insluitend klasbetalings fooie-assesserings en die uitreiking van terugbetalings. Maak seker dat die bedrag wat betaal is aan die korrekte studenterekening toegewys word en dat debiteurbetalings korrek aan die korrekte kostepunt toegewys word.
Balanseer totale daaglikse insette vir kassiertransaksies op n daaglikse basis vir oordrag na die GL. Regstelling van data vir oordrag na die GL vir kwitansies wat verwerk word. Die bestuur en uitbetaling van graadsertifikate; en hanteer navrae van studente wat nie hul grade by die gradeplegtigheid ontvang het nie as gevolg van uitstaande studentegelde.
Maak seker dat enige skuld deur studente betaal word dat bewys van betaling gestuur word wanneer die betaling op die studenterekening weerspiel word en dat die kontakbesonderhede korrek is.
Genereer en verwerk alle druk- en wasgoedkwotas soos vereis deur studente.
Sluit die druk- en wasgoedsaldos op die fooirekeninge. Magtiging van interdepartementele rekwisisies vir koshuiswasgoedkwota-administrasie - laai kansellasies en navrae.

Job Requirements/Pos Vereistes

An appropriate National Diploma.
At least two to three years experience in financial administration/cashiering preferably in a higher education environment.
Experience as a cashier.
Strong numerical and reconciliation skills.
Accuracy and attention to detail in financial processing.
Excellent computer literacy (MS Excel Word Outlook).
Good understanding of financial controls and audit compliance.
The ability to interpret and apply the Universitys financial policies.

n Toepaslike Nasionale Diploma.
Minstens twee tot drie jaar se ervaring in finansile administrasie/kassier-werk verkieslik in n horonderwysomgewing.
Ervaring as kassier.
Sterk numeriese en rekeningversoeningsvaardighede.
Akkuraatheid en aandag aan detail in finansile verwerking.
Uitstekende rekenaargeletterdheid (MS Excel Word Outlook).
Goeie begrip van finansile kontroles en ouditnakoming.
Die vermo om die Universiteit se finansile beleid te interpreteer en toe te pas.

Recommendation/Aanbeveling

Experience with SUNStudent (Academia) or a similar financial system will be advantageous.
Strong client service orientation and communication skills.
Ability to work accurately under pressure and meet deadlines.
High level of integrity and professionalism.
Strong organisational and problem-solving abilities.
The ability to work both independently and as part of a team.
Adaptability and willingness to learn University systems and processes.

Ervaring van SUNStudent (Academia) of n soortgelyke finansile stelsel sal voordelig wees.
Sterk klintediensorintasie en kommunikasievaardighede.
Die vermo om akkuraat onder druk te werk en sperdatums na te kom.
Ho vlak van integriteit en professionaliteit.
Sterk organisatoriese en probleemoplossingsvermons.
Vermo om beide onafhanklik en as deel van n span te werk.
Aanpasbaarheid en bereidwilligheid om universiteitstelsels en -prosesse te leer.