Executive Assistant

Chicago, IL - USA

Monthly Salary: $ 61500 - 115000

Posted on: 6 days ago

Vacancies: 1 Vacancy

Job Summary

About Northern Trust:

Northern Trust a Fortune 500 company is a globally recognized award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the worlds most successful individuals families and institutions by remaining true to our enduring principles of service expertise and integrity. With more than 130 years of financial experience and over 22000 partners we serve the worlds most sophisticated clients using leading technology and exceptional service.

This role will provide administrative services and support for 2 Executive Management Group members the President of Wealth Management and the Chief Administrative Officer. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to these executives. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and attention to detail. Flexibility in working hours is necessary for this role and in office presence is required five days per week.

The key responsibilities of the role include:
Manages complex and heavy daily calendar management including meetings appointments conferences and outside engagements
Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
Monitors e-mails screens telephone calls and visitors and provides general assistance
Prepares internal and external correspondences reports and presentations
Communicates and acts as a liaison between the external or internal executives managers and clients in coordinating meetings responding to inquiries and/or special requests
Organize prioritize and coordinate assignments/events
Handles finance and expense management for the senior management/ executive such as invoices expense processing etc.
May work on special projects such as gathering inputting and compiling information for reports as required by manager or other partners in the department
May transcribe notes for senior management/executives
Maintains and organizes paper and electronic files
Delivers a work product that requires less revision
May have direct interaction with committees and/or other Senior Management/Executives
May greet or assist clients and/or vendors

Skills/Qualifications:
10 years of administrative support experience working with senior c-level executives
Ability to work 5 days a week in the office
Excellent oral and written communication skills are required
Analytical and problem solving skills are required
Proven experience working in fast-paced environments and navigating within large organizations
Technical skills / systems knowledge (e.g. Microsoft Office PowerPoint Excel) is required
A College or University degree and/or relevant administrative support experience

Salary Range:

$61500 -$115000

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension) health and welfare benefits (medical dental vision spending accounts and disability) paid time off parental and caregiver leave life & accident insurance and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Working with Us:

As a Northern Trust partner greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged senior leaders are accessible and you can take pride in working for a company committed to assisting the communities we serve!Join a workplace with a greater purpose.

Wed love to learn more about how your interests and experience could be a fit with one of the worlds most admired and sustainable companies! Build your career with us andapply today.#MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process please email our HR Service Center at .

We hope youre excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.

Required Experience:

About Northern Trust:Northern Trust a Fortune 500 company is a globally recognized award-winning financial institution that has been in continuous operation since 1889.Northern Trust is proud to provide innovative financial services and guidance to the worlds most successful individuals families and...