Administrative Assistant II, Event Operations

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Posting Description

ADMINISTRATIVE ASSISTANT II EVENT OPERATIONS Office of Alumni Relations to provide complex and varied event operations and administrative support to the Alumni Relations Event and Class Connections teams ensuring the MIT Alumni Associations (MITAA) successful delivery of more than 100 events each year. Key responsibilities include maintaining and deploying event inventory monitoring budgets maintaining team websites providing event planning and logistical support staffing MITAA events and serving as a frontline resource for alumni and staff offering guidance and directing inquiries appropriately.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative office or related experience; strong organizational and administrative skills and excellent attention to detail; ability to manage multiple projects in a fast-faced environment; demonstrate proactive problem-solving ability composure under pressure and excellent interpersonal and communication skills; ability to work independently and collaboratively in a service-oriented environment; proficiency with Microsoft Word Excel Outlook PowerPoint and Zoom; willingness to learn FileMaker Pro the Encompass Suite of online event tools and Advance; a valid drivers license to operate a golf cart safely and responsibly and be able to lift and move objects up to 30 pounds regularly. PREFERRED: Bachelors degree.

This full-time (35 hrs./wk.) position will be hybrid with a combination of on-campus and remote work.

Must be willing and able to travel and work on evenings and weekends.

Revised 11/3/2025

Posting DescriptionADMINISTRATIVE ASSISTANT II EVENT OPERATIONS Office of Alumni Relations to provide complex and varied event operations and administrative support to the Alumni Relations Event and Class Connections teams ensuring the MIT Alumni Associations (MITAA) successful delivery of more than...