HR Change Coordinator

UK Research & Innovation

Salary: 37841 per annum

Band: UKRI Band D

Contract Type: Fixed Term (12 months)

Hours: Full-time/ Part Time (minimum 0.8 FTE) (flexible working available)

Location: Polaris House Swindon or other UKRI locations subject to agreement (Hybrid working available)

Closing Date: 18th November 2025

About the role

This is an exciting opportunity to be close to some of the most impactful and sensitive change at UKRI. The People & Culture Change Programme delivers a range of critical people-focussed changes and the People Change Board ensures that all change across UKRI is taking account of its impact on our people. This role supports both of these endeavours and will play a central role in ensuring that changes that impact our people are properly designed planned and implemented.

Role Purpose

The purpose of the HR Change Coordinator is to support the operation of an efficient and dynamic service through the delivery of a full range of secretariat activities including leading on meeting organisation scheduling and logistics. This is a varied and challenging role that requires the ability to build trusted relationships with senior stakeholders and peers deliver at pace communicate and collaborate effectively and have excellent attention to detail.

The HR Change Coordinator is responsible for leading the provision of secretarial and administrative support to Senior Leaders and officials liaising with stakeholders both inside UKRI and wider government. The role holder must be able to react quickly and independently to secretariat requests effectively manage inboxes and undertake a range of administrative duties required of a busy Secretariat function. This role works collaboratively with teams across UKRI to collectively and efficiently deliver joined-up outcomes and manage priority issues.

Your responsibilities:

• Support the delivery of an efficient and dynamic secretariat service through the delivery of a full range of secretariat activities including leading on meeting organisation and scheduling
• Produce high-quality meeting records taking notes drafting resulting meeting minutes and proactively following up actions
• Support forward planning and agenda management applying judgement when juggling demands on the schedule
• Help to refine and improve secretariat processes sharing best practice with colleagues across UKRI
• Assist with People & Culture Change Programme reporting and governance
• Manage team inboxes respond promptly to queries and be the first point of contact for members and stakeholders
• Maintain a good understanding of UKRI governance policies and procedures supporting compliance and referring matters to the UKRI Governance Team as required

Personal Specification

The below criteria will be scored during Shortlisting (S) Interview (I) or both (S&I).

Essential

Experience of working in a PMO environment and/or experience of portfolio programme OR project management (S&I)

Good communication and interpersonal skills with the ability to build and maintain strong working relationships with a wide range of senior stakeholders (S&I)

Good planning and organisational skills including experience of organising meetings and events (I)

Excellent attention to detail and accuracy with the ability to produce high quality written documents and meeting reports that that meet the requirements of senior stakeholders (S&I)

Ability to work proactively on own initiative and as part of a team taking a lead role when appropriate (S&I)

Strong prioritisation skills with the ability to multi-task and deliver to tight deadlines (S&I)

Demonstrate a high level of tact diplomacy integrity resilience patience and discretion (I)

Experience of working closely with governing boards and committees of large organisations (S)

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees development and promote a culture of continuous learning!

A list of benefits below:

An outstanding defined benefit pension scheme

30 days annual leave in addition to 10.5 public and privilege days (full time equivalent)

Employee discounts and offers on retail and leisure activities

Employee assistance programme providing confidential help and advice

Flexible working options

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

For further information on our benefits please see:

Benefits of working at UK Research and Innovation (UKRI)

UKRI is an Equal Opportunity & Disability Confident Employer.

Please apply online if you experience any issue applying please contact

As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: Experience:

IC